at Northwestern University in Chicago, Illinois, United States
Job Description
Job ID50135
LocationChicago, Illinois
Department: MED-Feinberg Cardio Res Inst
Salary/Grade: EXS/6
Job Summary:
Provides administrative assistance and routine problem solving in support of unit's research programs and mission.Assistance may include the preparation &/or submission of routine research proposals, grants &/or contracts according to standard practice &/or general instruction.May assist with &/or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities.
Specific Responsibilities:
Pre-Award
Completes pre-award administration of grant &/or contract activities.
Reviews solicitation & determines necessary components.
Organizes proposal, renewal and resubmission applications.
Completes NU OSR forms.
Completes entire application for smaller, less-complicated, simple, standard proposals.
Post-Award
Completes post-award administration of research grants &/or contracts.
Reviews account establishment.
Reviews expenditures.
Tracks formal re-budgeting.
Coordinates core resource account setup and maintenance.
Provides data needed for the preparation of interim and final financial and technical progress reports.
Participates in account close out activities.
Monitors project under spending and overspending.
Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly.
Financial
Reviews &/or approves transactions.
Reconciles standard budget & payroll information ensuring that appropriate sponsored accounts are charged.
Prepares and coordinates signatures on 90 day letters required when transactions are not timely.
Human Resources
Processes paperwork associated with hiring & termination of employees and orient new employees.
Compliance
Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Becomes familiar with regulations involving research safety, animal subjects and human subjects.
Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects.
Performs other duties as assigned.
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
1 year financial or administrative support experience in a research environment or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Organization, time management, detail oriented
Multi-tasking, communication
Preferred Competencies: (Skills, knowledge, and abilities)
Skill/knowledge in the use of Microsoft Office, including Word and Excel.
Action oriented - Willing or likely to take practical action to deal with a problem or situation.
Coachability - Receptive to feedback, willing to learn, embracing continuous improvement.
Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team.
Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment.
Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.
Meets deadlines - Displays consistency and success in adhering to deadlines.
Multi-tasking - Demonstrates ability to work on multiple projects simultaneously.
Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail.
Target hiring range for this position will be between $55,128 to $77,525 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
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Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
