Payroll-Benefits Administrator

at Aston Carter in Carol Stream, Illinois, United States

Job Description

Title: Payroll & Benefits Administrator

Job Type: Permanent

Schedule: Mon – Fri, Hybrid

Location: Carol Stream, IL

The Payroll/Benefits Administrator will be highly skilled in multi-state Paylocity payroll processing and benefits administration, including 401(k) plans. The ideal candidate will have a minimum of 5 years of hands-on experience in both Paylocity multi-state payroll processing and benefits administration to ensure accurate and efficient management of employee compensation and benefits.

ESSENTIAL FUNCTIONS

+ Process and manage payroll using Paylocity software, ensuring accuracy and compliance with all relevant regulations and company policies.

+ Maintain employee records in Paylocity, including tax information, direct deposit details, and benefit deductions.

+ Handle all aspects of benefits administration, including enrollment, changes, and terminations for health insurance, dental, vision, life insurance, and 401(k) plans.

+ Serve as the primary point of contact for employee inquiries regarding payroll and benefits, providing timely and accurate information and assistance.

+ Reconcile payroll and benefits data, investigate and resolve discrepancies, and ensure proper documentation and record-keeping.

+ Collaborate with accounting team members to ensure seamless integration between payroll, benefits, HRIS systems and general ledger.

+ Stay updated on changes in payroll and benefits regulations, laws, and industry best practices to ensure compliance and recommend process improvements as needed.

+ Assist with year-end reporting, including W-2 processing, 401(k) testing, and other compliance requirements.

+ Generate and analyze reports from Paylocity to support management decision-making and audit purposes.

+ Participate in special projects related to payroll, benefits, and HR initiatives or other duties as assigned.

+ Strong understanding of multi-state payroll and benefits regulations, compliance requirements, and best practices.

+ Excellent attention to detail, organizational skills, and ability to prioritize and multitask in a fast-paced environment.

+ Exceptional communication skills, both written and verbal, with the ability to effectively interact with employees at all levels of the organization.

+ Proficiency in Microsoft Office Suite, particularly Excel, and experience with Paylocity HRIS system.

+ Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.

+ Strong analytical and problem-solving skills, with the ability to identify issues and implement effective solutions.

Skills:

+ Payroll, Human resources, Benefits administration, Payroll processing, Data entry, Customer service, HRIS, Administration, Benefit analysis, Benefit plan, Renewals, HR administration, Paylocity, Multi state tax prep, CRM

Additional Skills & Qualifications:

1. Bachelors Degree / OR some college with 7 years of experience with payroll + benefits

2. Minimum of 5 years processing payroll within Paylocity / running for 100+ employees

3. Minimum of 5 years of benefits administration – 401k

4. Manufacturing, Industrial or Logistics industry

Plus: CRM – system is utilized for around a dozen field service techs clock in their hours which is imported into Paylocity which would be helpful to know CPP or CBP

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.