at Cook County Government in Chicago, Illinois, United States
Job Description
Job Posting:May 15, 2024, 3:00:48 PMClosing Date:May 16, 2024, 4:59:00 AMFull-timeShift Start Time:8:30A.M.Shift End Time:4:30P.M.
Collective Bargaining Unit:NonePosting Salary:COMPETITIVE
Organization:Health and Hospital Systems
JOB TITLE: Vaccine Site Coordinator
DEPARMENT: Ambulatory & Community Health Network: Administration
LOCATION: Ambulatory & Community Health Network
SHIFT: 8:30 AM - 4:30 PM
This position is exempt from Career Service under the CCH Personnel Rules.
Job Summary
The Vaccine Site Coordinator performs a wide variety of professional analytical and administrative duties in support of vaccine clinic site. This position will be responsible for providing support for site operations and programs including, but not limited to, personnel management, budget management, purchase order and payment processing, data collection, analysis, interpretation and reporting, initiation of special projects and other specialized functions. Collaborates and coordinates assigned activities with agencies and the general public.
Typical Duties
Coordinates and maintains vaccine clinic site position control data such as employee roster and staff files as applicable.
Ensures all original Human Resources (HR) documents are returned to HR or Medical Staff Services, when appropriate.
Conducts vaccine clinic site orientation and routine training.
Develops staff schedules.
Monitors compliance with all CCH mandatory requirements for employed staff members and voluntary providers within the department/division.
Assists with supervision of other support staff members, as needed.
Performs payroll processing functions, verifies attendance records, maintains employee benefit time records. Consults with manager regarding time and attendance discrepancies.
Collaborates in with development and management of department/division budgets with manager.
Initiates, coordinates and monitors purchasing and payment processes for goods and professional services with supply chain management and financial operations staff.
Maintains purchasing and payment records in electronic and/or paper files.
Collects, analyzes and interprets data and produces management reports utilizing current software and/or applications to support the site's quality plan and operational needs.
Coordinates vaccine clinic site meetings to prepare agendas and records minutes.
Creates and maintains meeting documentation in electronic and/or paper files.
Works with Information Technology, Health Information Management and Finance departments to identify downstream system problems; takes corrective action to train and monitor staff, as needed.
Collects material to review, investigate and resolve patient and employee complaints.
Collaborates with various departments to implement strategies to address patient vaccine issues.
Develops and maintains positive relationships with coworkers, patients and visitors
Serves as backup for other administrative/management staff.
Manages and/or participates in special projects.
Performs other duties as assigned.
Minimum Qualifications
High School Diploma or GED equivalent.
One (1) year of experience of administrative work or supporting project management activities.
Prior experience managing internal and external communication, i.e., emails, memos.
Experience and knowledge working with diverse communities and underserved populations.
Proficient using Microsoft Office.
Must be able to work flexible work hours.
Knowledge, Skills, Abilities and Other Characteristics
Working knowledge of payroll processing and time keeping methods.
Knowledge and experience maintaining organized electronic and paper filing system.
Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups.
Strong customer service and empathy skills.
Demonstrates good computer and typing skills.
Demonstrate good phone and email etiquette skills with strong response times.
Demonstrate analytical and organizational, problem-solving, critical thinking, time management and conflict resolution skills.
Demonstrate management and leadership skills.
Strong mathematical and statistical skills for generating reports.
Demonstrate attention to detail, accuracy and precision.
Ability to communicate in a confidential and HIPAA compliant manner.
Ability to utilize standard office equipment.
Ability to work at the Intermediate proficiency level using Microsoft Office.
Ability to prioritize, plan, and organize projects and tasks.
Ability to multi-task and meet deadlines in a fast paced and stressful environment.
Ability to adhere to department policies and standards utilizing best practices.
Ability to maintain a professional demeanor and composure when challenged.
Ability to function autonomously... For full info follow application link.
COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER
