at University of Illinois at Chicago in Chicago, Illinois, United States
Job Description
Administrative Assistant - Political Science, College of Liberal Arts & Sciences
Administrative Assistant - Political Science, College of Liberal Arts & Sciences
Hiring Department: Political Science
Location: Chicago, IL USA
Requisition ID: 1025369
Posting Close Date: May 17, 2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
Description:
Under minimal supervision, provide day-to-day administrative support for the department of Political Science operations, including procurement, communications and administering gift accounts. Generate reports and analyses to formulate recommendations to the executive management in the area of communications and development.
Duties & Responsibilities:
FINANCIAL and HR TRANSACTIONS:
Purchase and procure supplies and equipment, develop requests for proposals and manage process, and maintain and coordinate contracts.
Partner with Business Manager to plan and make purchases for department hosted events. Ensure appropriate supply levels are maintained.
Coordinate and purchase faculty University Business Travel
Compile and submit monthly reports of expenditures and balances to the Business Manager.
Reconcile/approve assigned transactions in Chrome River
Process Student Awards
Complete student employee requisitions forms in partnership with Business Manager and approve student employee timesheets.
Partner with Business manager to create, distribute, and upload offer letters.
ADMINISTRATIVE:
Maintain a shared Box/MS office space for the department by entering and updating sorting documents and files.
Provide administrative support for miscellaneous activities as required.
Act as Unit Representative in FABWeb to process new tagged inventory equipment for the department.
COMMUNICATIONS:
Update and maintain the website, and the department's social media presence.
Develop and send email announcements, surveys, forms and other communications to faculty and staff.
Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required:
1. High school graduation or equivalent
2. Any one or any combination totaling five (5) years (60 months) from the following categories:
A. college course work in business, finance, accounting or a related field:
60 semester hours or an Associate's degree equals one (1) year (12 months)
90 semester hours equals two (2) years (24 months)
120 semester hours or a Bachelor's degree equals three (3) years (36 months)
Master's degree or higher equals four (4) years (48 months)
B. progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or a job... For full info follow application link.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
