at Metra in Chicago, Illinois, United States
Job Description
Date Posted:
5/16/2024
Posting End Date:
5/30/2024
Location:
Non Unions
City:
Chicago
State:
IL
Country:
United States of America
Category:
Administrative Support(Including Clerical and Sales)
FLSA Status:
NonExempt
Salary Mid Point:
--
Salary Range:
$52,393.00
-
$78,590.00
Description
Metra is one of the largest and most complex commuter rail systems in North America, serving Cook, DuPage, Will, Lake, Kane, and McHenry Counties. The agency is linking communities in Northeastern Illinois by providing safe, reliable, and efficient commuter service.
Metra's operations are overseen by the Deputy Executive Director, Operations, who provides executive direction and guidance to the chief officers of the Engineering, Mechanical and Transportation departments as well as Labor Relations, Training and Certification and Operations Training. The division also provides executive oversight and direction to contract carriers (BNSF and Union Pacific) to ensure that rail operations are consistent with Metra's standards and practices.
Reporting to the Sr Director, Workforce Training and Certification, this position performs a variety of administrative and office management support functions for the Workforce Training and Certification department. Assists in the department's procurement process for travel, training, office supplies, and related purchases. Works with vendor and handles all the record retention related to Training and Certification materials. Works with contract carriers to set up Metra required training programs such as CPR and AED. Coordinates and monitors the flow of multiple Training and Certification assignments and projects such as PTC Training Plans and Moodle E-Learning Systems. Coordinates department calendar and meetings. Schedules travel arrangements and tracks assigned automobile mileage. Formats training manuals and materials to meet Metra's training standard. Maintains attendance, verification records, and order materials needed for training classes and courses. Perform other related duties as assigned to meet the ongoing needs of the organization.
Candidates can expect salary offers that range from the minimum to the mid-point of the salary range. Metra provides full pay ranges so candidate can consider their growth potential.
Metra is a railroad employer subject to the provisions of the Railroad Retirement Tax Act, not the Social Security Administration.
Requirements
An Associate's degree in Office Administration or related discipline, or in lieu of degree, any combination of education and/or work experience equal to two (2) years.
In addition to #1 above, must have two (2) years of office administration experience.
Must be able to type 50 wpm.
Good knowledge of office management practices.
Good knowledge of proper grammar.
Strong administrative skills necessary to maintain accurate records and support office functions.
Good verbal and written and interpersonal skills.
Proficiency using Microsoft Office Suite.
Ability to exercise good judgment and discretion.
Ability to maintain confidentiality.
Ability to prioritize and work on multiple projects simultaneously.
Please note: Regardless of any state laws that legalize marijuana, Metra prohibits applicants and employees' use or possession of marijuana (or marijuana paraphernalia), or having detectable amounts of marijuana in their bodies, including synthetic and/or non-synthetic substances such as THC for any reason for pre-employment screening purposes, while on duty, subject to duty, on Metra property, or in Metra work equipment and vehicles.
Metra is an Equal Opportunity/ Affirmative Action Employer. It is our policy to fill vacant positions with qualified candidates without regard to race, color, sex, religion, national origin, age, gender identity, disability or any protected categories, assuming an individual can perform the essential functions of the job with or without accommodation.
