at Northwestern University in Evanston, Illinois, United States
Job Description
Job Opening Id: 50261
Department: Alumni Relations & Development
Salary/Grade: NEX/11
Job Summary:
The Program Assistant 3, Schools and Programs (S&P), supports alumni relations and development efforts at Northwestern University including but not limited to schools (Bienen School of Music; Graduate School; McCormick School of Engineering; Medill School of Journalism, Media, Integrated Marketing Communication; School of Communication; School of Education and Social Policy; School of Professional Studies; Weinberg College of Arts and Sciences) and programs (Block Museum of Art; Parent Giving; Experiential Learning; Financial Aid; Libraries; Student Affairs, INVO).
While each school and unit has dedicated fundraising staff, this position supports the S&P Leadership Team. The Program Assistant 3 provides programmatic and administrative support which may include utilizing database software to create custom reports; creating research briefings, reports, and fundraising proposals; drafting correspondence; preparing materials for fundraiser visits, including travel arrangements; assisting with events; creating processes and materials to improve work across teams, etc. This professional must work collaboratively with other Program Assistants, chief development officers, fundraisers, and other colleagues across the Alumni Relations and Development organization.
Specific Responsibilities:
Documents & Databases
- Prepares materials (reports, briefings, proposals, agendas) for external and internal audiences, including donor briefings, dean briefings, pipeline reports, goal projections, and more
- Creates and maintains standard spreadsheets and/or databases, primarily the CATracks alumni and donor database. Within CATracks, maintains confidential record files, enters proposal information, pulls reports, tracks gifts, etc. to support the fundraising work of the managers, relevant university leaders, and the school and unit teams as needed
- Independently responds to and composes correspondence.
Accounting
