at Northwestern University in Evanston, Illinois, United States
Job Description
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Job ID50246
LocationEvanston, Illinois
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Department: WCAS Life Sciences
Salary/Grade: NEX/11
Job Summary:
Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.
Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations.
Provides administrative &/or clerical support.
Accounting policy & procedure
Accounts payable
Accounts receivable
Additional/special pay
Analysis
Appropriation charges
Audit
Balancing
Bank deposits
Benefits accounting
Budget
Business continuity planning
Capital spending
Cash receipt
Chart &/or account coding
Cost accounting
Creating new accounts
Endowment and gift accounting
Expense reimbursement
Financial StatementsForecasting
Grants &/or awards
Journal &/or ledger
Payroll
Procurement card program
Purchase orders
Recharge
Reconciliation
Risk accounting
Reporting
Salary administration
Student accounts
Student funding
Transfer charges
Wire transfers
Please note: Supervisor provides objectives & deadlines.Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures.EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.
Flexible remote work: This position is eligible for remote work and more information will be discussed during the interview.
Specific Responsibilities:
Analysis, Statements & Reporting:
Prepares account, budget, cost, expenditure &/or funds analysis.
Completes monthly reconciliations for assigned professors for chart strings in the department.
Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared.
Creates reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes.
May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions.
Transactions:
Completes & maintains transactions in enterprise systems.
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Reviews; ensures approval based on alternatives regarding practice & policy.
Troubleshoots problems.
Performs vendor/account research as needed.
Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Enters information into database.
Records and reconciles external revenue for department core facilities.
Grants &/or Awards:
Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
Completes post award accounting.
Sets-up sub-contracts &/or start-up research accounts.
Closes grants.
Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
Processes subcontract payments according to rules & regulations of granting agencies.
Reconciles subcontract payments.
Completes pre- and post-certification of effort reporting for staff on a quarterly basis.
Provides effort and payroll information to
Verifies payroll funding entries.
Corrects charges to various accounts.
Payroll:
Verify timesheets for staff have been approved by the biweekly deadline
Enter in graduate student stipend and tuition into Student Enterprise System and training grant appointments in xTrain (if applicable) on a quarterly basis.
Update graduate student spreadsheet when any change is made to the appointment or funding.
Change funding for staff in myHR when requested by the faculty.
Keep detailed records of any changes and additions for staff in personnel file.
Process journals for staff and students as needed or when they appear on the suspense account.
Work with department faculty to process new hires, temporary employees,... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
