Administrative Assistant (Part Time)

at Aston Carter in Westchester, Illinois, United States

Job Description

Part Time Role ( 20 hours a week )

Description:

This person will report to the Facilities Manager. They currently have one person working in the mail room and need an Admin that can handle the calls that are coming through the front as they do not have a receptionist right now but they will also be asked to support the mail room.

Job Duties are:

- Will handle 30+ inbound calls per day (also route calls to the appropriate person or dept) May be less just depends on what is going on at that time.

-Return voicemails

-Respond to internal and external emails

-Send out and receive in mail

-Handle deliveries made by Fedex

-Send out notifications to those who are going to be receiving mail, etc.

They will be working in the mail room mainly but if there are days that they only need this person to answer calls and make sure they are transferred accordingly. These are not customer service calls but can be related to vendors, 3rd party companies supporting MRO (Maintenance, Repairs, etc).

Skills:

Administrative support, administrative, mailroom, Front desk, Administrative assistant, Admin, Data entry, excel, SAP, inbound calls, outbound calls, Salesforce, order entry

Top Skills Details:

Administrative support,administrative,mailroom,Front desk

Additional Skills & Qualifications:

They are looking for a critical thinker, multitasker, someone who works well with a partner but also independently when needed. Will be fast paced.

Administrative or mailroom are the best profiles! Must have good phone presence and comfortable with medium to high volume calls.

Experience Level:

Intermediate Level

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.