AP & Cashiering Clerk

at ADRDA INC., dba The Alzheimer's Association in Chicago, Illinois, United States

Job Description

Description

The AP & Cashiering Clerk is responsible for creating, maintaining and reviewing supplier information. They will review and enter accounts payable invoices, review prepaids and enter journal entries as needed into our Accounting System Software. They will be a part of our cashiering department, receiving donations, sorting, batching and scanning the donations into our Banking System. They will provide additional back-up support for team members during peak processing times and be responsible for any additional projects as assigned by the Senior Associate Director, Accounts Payable & Cashiering.
Suppliers
Master all aspects of Supplier Requests.
Review and process requests in a timely manner to adhere to the 24-48 hours turnaround time
Assure proper documentation and procedures are met for every Supplier to ensure proper IRS Form 1099 filing at year-end.
Supplier Invoices
Process any Supplier Invoices as needed (Create Supplier Invoice/Requests).
Process all aspects of Prepaid Requests as needed.
All invoice review and entry should be completed in a timely manner with minimal to no errors to assure invoices are processed.
Journal Entries for Supplier Invoices with a large number of invoice lines.
Other
Maintain Service Desk Tickets as assigned by Sr. Associate Director, in a timely manner to adhere to the 24-48 hours turnaround time.
Performs Other duties as assigned.
Manage own workload and deadlines.
Analyze work to ensure completed accurately.
REQUIRED KNOWLEDGE/SKILLS/ABILITIES
Basic knowledge of accounts payable and cashiering procedures.
Ability to communicate with internal and external customers via phone and email.
Strong analytical and problem-solving skills.
Ability to handle multiple tasks simultaneously accurately and meet daily deadlines.
Ability to work in a fast-past environment.
Detail oriented.
Ability to respond to inquiries and complaints in a professional manner.
Ability to prioritize own work.
Availability to support and back up to organization and team during peak periods.
Ability to take independent action while keeping supervisor informed.

REQUIRED EDUCATION AND EXPERIENCE (required and/or preferred - again must relate to the Principal Duties and Responsibilities:
High school diploma, Associate degree preferred
3 to 5 years accounts payable experience preferred
Experience in Microsoft Windows environment with working knowledge of Word and Excel
Experience in Google Business environment with working knowledge of Google Sheets, Documents, and Gmail
PHYSICAL REQUIREMENTS:
Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 50 pounds at times. Ability and willingness to travel up to 60% within the assigned territory by car.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

The Alzheimer’s Association is committed to diversity, equity and inclusion in the workplace and provides consideration for an employment relationship without regard to race, color, religion, sex, sexual orientation, gender expression, gender identity, genetic predisposition, national origin, ethnicity, disability, veteran status, or any other characteristic protected by federal, state or local law.