Project Admin

at Aston Carter in Rockford, Illinois, United States

Job Description

Description:

This position plays a pivotal role in ensuring the smooth and efficient operation of petroleum projects. You will work closely with project managers, operations department, subcontractors, and clients to facilitate project communication and documentation.

- Set up new construction jobs.

- Follow job quality control checklist.

- Request and track OSFM permits. (Office of the State Fire Marshal)

- Maintain COI (certificate of insurance) for each job, subcontractors, and vendors associated with each job.

- Bill out jobs in a timely manner and recording & processing of all subcontractors draws including

payment.

- Process pay estimate for projects.

- Collect lien waivers as required ensuring subcontractor compliance with all company & contract

requirements.

- Submit certified payroll as required to stay compliant with contracts.

- Complete bid paperwork and request any bid bonds needed for the bid.

- Bid entry and tracking on jobs.

- Clear and concise communications with project managers, employees, and company customers.

- Ensure the accurate approval & processing of change orders.

- Facilitate the timely closeout of all contracts including all contract receipts and the gathering,

preparation & submission of all required documentation.

- Maintain all drawings for projects.

- Reconcile month end reports.

Hours:

Monday-Friday 8am-5pm

Skills & Qualifications:

- High School diploma required.

- Associate degree in related field preferred.

- Three to five years related experience and/or training; or equivalent combination of education

and experience.

- Excellent verbal and written communication skills.

- Excellent interpersonal and customer service skills.

- Excellent organizational skills and attention to detail.

- Excellent time management skills with a proven ability to meet deadlines.

- Strong analytical and problem-solving skills.

- Ability to function well in a high-paced and at times stressful environment.

- Proficient with Microsoft Office Suite or related software

SOFT Skills:

Someone that isn’t timid, need to reach out to PM’s and be firm about requesting information. Follow up needs to be strong. Need them

Most communication is email

Speak up during meetings to understand from PM’s and Sales Managers

Assertive

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.