Human Resources Generalist - School of Chemical Sciences - 1024840-6689

at University of Illinois in Urbana, Illinois, United States

Job Description

• Perform as HR Resource for post docs, visiting scholars, academic hourlies, extra help, and retiree rehires, providing end-to-end assistance for newly hired employees, current employees and separating employees, for all areas of personnel and payroll.
• Issuance and approval of offer letters for student hourly, graduate assistants and extra help; work within guidelines established by the appropriate collective bargaining agreement(s), following federal and state laws, along with campus and college policies and procedures.
• Assist with searches for Academic Professionals, Civil Service staff, and prepare search docs.
• Possess working knowledge of I-9 Tracker. Serve as backup I-9 manager.

• Serve as primary for internal appointment tracking systems, verifying accuracy of appointments.
• Serve as the primary processor for both Civil Service hourly and non-Civil Service hourly bi-weekly payroll.
• Maintain comprehensive files, ensuring personnel and supporting documents are scanned and saved appropriately, with discretion of confidential matters and documents.
• Advise, coordinate, and process appropriate visas for international faculty and academic visitors. Preparation of visa and Permanent Residency applications, labor certification, and record-keeping regarding employees' eligibility to continue to work. Communicate with scholars, faculty, employees, and International Student and Scholar Services to ensure correct procedures are followed.

• Assist with Service in Excess of 100% forms, where needed.
• Perform other duties as assigned to further the mission of the unit.

• Proven track record of customer service to diverse clients. Possess excellent interpersonal skills, the ability to communicate effectively with others, the ability to interact with a broad array of internal and external constituents. Awareness of, and sensitivity to, cultural and linguistic differences, commitment to diversity and inclusion.
• Results oriented with strong organizational and time management skills, and the ability to concurrently manage multiple complex tasks, meticulous attention to detail.
• Knowledge of University and Campus policies related to Human Resources including but not limited to those listed in the Campus Administrative Manual, Provost's Communications, and Policies and Rules. Knowledge of BANNER, HRFE, Cornerstone, JDExpert, I-9 Tracker, ANA, PARIS, and Webi. Working knowledge of University of Illinois business and human resources policies and procedures.