EXECUTIVE ASSISTANT

at Cook County Government in Chicago, Illinois, United States

Job Description

Job Posting:Jan 18, 2024, 9:17:03 PMClosing Date:OngoingFull-timeShift Start Time:8:00A.M.Shift End Time:4:30P.M.
Collective Bargaining Unit:NoneNonePosting Salary:COMPETITIVE
Organization:Health and Hospital Systems

Applicants may apply for this position by submitting a resume/ CV to the following email address: mgmtrecruit@cookcountyhhs.org
When submitting a resume/CV by email, you must include the job title and posting number in the subject line of your email. An application or resume/CV must be filed for each position which interests you.

To receive Veteran Preference, appropriate discharge papers must be attached to the online application or must be included with your emailed resume/CV. Please refer to Veteran Preference document requirements listed on the bottom of this posting.
JOB SUMMARY:

The Executive Assistant-CCHHS provides executive support to the Direct Appointee and serves as the primary point of contact for the office of the Direct Appointee. This individual will provide administrative support, representation, event planning, and project management as well as providing interface with entities and organizations as requested. Organizes, coordinates and oversees special projects. Must be creative and enjoy working in an environment that is mission focused, results driven and community oriented.
Typical Duties
Plans the Direct Appointee's daily calendar tracking all appointments, preparing materials for all meetings, etc.
Composes high level correspondence and memoranda independently and with professional quality
Responsible for preparing executive correspondence and performing complex administrative duties in preparation of administrative and fiscal projects, including preparation of spreadsheets, charts, conducting research, etc.
Responsible for the maintenance and coordination of communication lines within the overall organization and specifically between the Direct Appointee and those designated
Follows up on meeting-generated tasks
Coordinates travel plans, including meeting scheduling and itinerary, and material preparation
Handles telephone calls in a professional and courteous manner, initiating appropriate disposition
May answer informational questions and determine appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility
Exercises good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills
Works on projects from conception to completion while under pressure to handle a wide variety of activities and confidential matters with discretion
Establishes and maintains influential and strategic relationships at all levels across the system
Maintains appropriate confidentiality of information and decisions made within the Direct Appointee's office
Creates Word documents/correspondence, Excel spreadsheets, PowerPoint presentations, etc.
Edits and proofreads all written materials and verifies the validity of data and documents contained in all reports prior to submission
Deals discreetly with highly sensitive, confidential written, electronic, and oral communication concerning staff, department, and hospital matters
Typical Duties continued
Maintains confidential materials related to patients according to hospital standards and in compliance with HIPPA regulations and requirements
Plans, organizes and coordinates meetings or special events, including reserving conference rooms, sending and tracking invitations, procuring food and beverage and ensuring vendor payment
Coordinates appropriate room set up room and equipment (set up conference calls, audio-visual equipment, projector, etc., as necessary)
Works with multiple internal departments, external agencies, the general public and individuals on a wide range of projects
Acts as representative for the Health System in all interactions exercising customer service skills and good judgment in addressing inquiries, complaints and request for direction
Other duties as assigned
Reporting Relationship
Reports to the Direct Appointee

Minimum Qualifications
Bachelor's or higher-level degree
Five (5) years of full-time work experience as an Executive Assistant to individuals at a Chief, President, Executive and/or Vice President level
Intermediate proficiency in Microsoft Office Excel, PowerPoint, Word
Preferred Qualifications
Prior healthcare experience
Knowledge, Skills, Abilities and Other Characteristics
Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups
Strong customer service skills
Demonstrate intermediate proficiency with Microsoft Office Excel, PowerPoint, and Word
Demonstrate good phone and email etiquette skills with strong... For full info follow application link.

COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER