at Illinois Department of Innovation & Technology in Springfield, Illinois, United States

Job Description

30% Under direction, serves as an Employee Services Liaison performing complex and specialized technical human resource functions for the Department of Innovation & Technology (DoIT):
⦁    Provides advice and interpretation to management and staff regarding position funding, vacancy reconciliation, personnel actions and other human resources administration functions.
⦁    Communicates and works directly with supervisory staff to prepare Personnel Action Request forms (PARs).
⦁    Monitors and tracks requests to ensure timely completion and submission of required documents.
⦁    Utilizes and updates the DoIT Hiring Portal ensuring appropriate steps in the process are documented and verified.
⦁    Consults with Human Resources (HR) management staff regarding complex HR issues. 
⦁    Completes special projects or requests from the Employee Services Manager, Human Resources Director and other HR Managers. 
⦁    Utilizes the State of Illinois Alphabetic Listing of Position Titles and DoIT organizational charts in performance of duties.


25% Communicates and works directly with divisions/groups within DoIT to prepare Personnel Action Request forms (PARs):
⦁    Independently obtains all requisite documentation, approvals, and verifications required for personnel actions.
⦁    Provides guidance and direction to management and staff regarding HR processes, policies and procedures.

Job Responsibilities Continued

20% Updates and maintains the DoIT HR database with employee and position information in a timely manner:
⦁    Pulls and prepares reports.  
⦁    Updates and maintains vacancy tracking spreadsheet daily.   
⦁    Communicates and works directly with divisions of DoIT to review and analyze organizational structure to optimize resources.
⦁    Initiates modifications needed to reflect changing priorities involving staffing and budget.


10% Liaises with supervisors regarding various human resources issues arising from on-boarding and off-boarding activities:
⦁    Initiates Employee Entrance and Exit forms. 
⦁    Monitors email for responses from supervisor to ensure timely processing of documents and/or paperwork by mandated timeframes.


10% Provides assistance to the Employee Services Manager and Employee Services Lead regarding audit requests: 
⦁    Assists in gathering data and information to fulfill audit requests. 
⦁    Prepares required audit documents, reports and spreadsheets


5% Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

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Job Posting: 11920872

Posted On: May 22, 2024

Updated On: Jun 05, 2024

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