at Foley & Lardner LLP in Detroit, Michigan, United States
Job Description
Legal Assistant
US-WI-Madison
ID
2024-3103
Category
Administrative/Clerical
Type
Regular Full-Time
FLSA Status
Non-Exempt
Scheduled Hours
40
Workplace
On-Site
Overview
Foley & Lardner LLP's Madison, Wisconsin office is seeking an enthusiastic and energetic Assistant to join our Trust and Estate team. The Assistant will provide assistance to multiple attorneys in the daily operation of practicing law by providing high quality, confidential work product for clients. The ideal candidate will possess a professional demeaner, have excellent interpersonal skills, and exceptional organizational, written and verbal communication skills. The ability to be flexible, multi-task and prioritize is required. The successful candidate will also have impeccable customer service skills, superior computer skills (to include Microsoft Office Suite, Adobe, scanning and maintaining electronic files, etc) and enjoys meeting, greeting and assisting clients and colleagues.
Responsibilities
Assist attorneys by providing administrative assistance with a high level of confidentiality through the performance of duties including: client communication, document preparation, scheduling, meeting planning and coordination etc.
Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
Create, organize and maintain client files, follow up on pending matters and perform routine filing and retrieve files when requested
Maintain physical and electronic client, research and administrative files utilizing NetDocs
Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence
Interact professionally and promptly with clients, internal and external parties and respond to questions as necessary
Perform complex clerical duties relating to specific functions and requirements as set forth within practice groups using the firm standard Microsoft Office Suite programs and other applicable software.
Provide document production services, including styling and formatting of documents, proofing, imaging including the use of firm provided resources to maximize efficiency
Enter new client matter information and submit conflict check(s) through OPEN, prepare engagement letters
Manage incoming and outgoing mail and email.
Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
Assist with recording attorney time entry information
Prepare expense reports and disbursements forms
Collaborate with and assist others team members from time to time as the need arises
Other duties as assigned
Qualifications
High School Diploma or GED required
Two (2) years of legal assistant experience strongly preferred, and experience with trust and estates desired
Foley offers a comprehensive benefit program which currently includes Paid Time Off; Paid Holidays; Medical, Dental and Vision insurance; 401(k) Retirement; Disability and Life insurance; Adoption Assistance; Backup Care for Dependents.
Foley & Lardner LLP is a top ranked law firm with offices throughout the United States and abroad. At Foley we strive to remain true to our core values- our clients, integrity, our people, citizenship, diversity, trust & respect, stewardship & accountability and professional satisfaction. As a result, we offer the highest quality legal counsel to our clients, as well as outstanding professional opportunities for our employees.
Foley employees enjoy a comfortable, yet professional work environment, exceptional benefit package, state-of-the-art technology, work/life balance, great working relationships and much more.
We invite you to consider a career with Foley.
Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.
