at Vedder Price, P.C. in Chicago, Illinois, United States
Job Description
Description
Vedder Price's Chicago office is looking for an Events Coordinator. The Events Coordinator is responsible for supporting and executing various firm events such as seminars, conferences, webinars and other special events under the direction of the Practice Development Managers and the senior members of the Events team.
As the Events Coordinator, your job duties will include but are not limited to:
Support all event logistics as directed by the senior members of the events team
Conceptualize and manage the staging of events from planning and development through execution and post-event follow-up
Research and prepare recommendations for events and assist with evaluating opportunities as they relate to the goals and objectives of events
Coordinate delivery of all items needed for events
Work within the department to produce seminar and special-event follow-up materials, such as final attendance reports and budget summaries
Work with the CRM team to ensure that InTapp CRM is reflective of event information and contact updates
Create electronic invitation content and pull RSVP reports
Create event budgets and cost comparisons for upcoming events
Gather and compile all event materials, including electronic distribution and printing
Create and upload all materials on webinar platform
Create event webpages for public events
Work with Communications team on event social media promotions
Work with Professional Development to produce and report CLE certificates for event attendees
Apply for yearly HRCI certification for L&E events
Independently manage various projects outside the scope of events, which may include the holiday card program or the promotions inventory for the department
Skills & Competencies:
Strong attention to detail and ability to multi-task and handle competing demands
Excellent communication skills, both verbal and written
Ability to handle work well under pressure with a professional and positive attitude and meet strict deadlines
Flexibility to work additional hours, including early mornings and evenings, as necessary
Self-starter who can work independently with minimal supervision
Ability to manage numerous outside vendors with confident communication both on and off site
Qualifications & Required Experience:
A minimum of four years' experience in events/marketing in a law firm or professional services organization required
BA/BS in Marketing or other related field required
Travel when necessary for events held in other cities
Computer Skills:
To perform this job successfully, an individual must be proficient in the following software:
Strong knowledge of Microsoft Word and Excel, as well as an ability to grasp new technologies
InTapp CRM a plus.
Equal Employment Opportunity
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.
Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.
