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Administrative Assistant, Athletics

at Joliet Junior College in Joliet, Illinois, United States

Job Description

Position Title:Administrative Assistant, Athletics

Job Description:POSITION TITLE:Administrative Assistant, Athletics
STATUS:Full time
DEPARTMENT: Athletics Department
DIVISION: Student Development
CLASSIFICATION: Non-exempt
UNION: TOSSC
REPORTS TO: Director of Athletics
PLACEMENT: Support, grade 7
MINIMUM PAY RATE:$44,327.08 annually

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

POSITION SUMMARY
Provides high-level administrative support to the Director of Athletics. Provides support to the Athletic Department and Event Center by overseeing and leading functions, assignments, and projects that assist maintaining successful operation of the department, athletic teams and building operations. Duties include but are not limited to overseeing the Athletic Department and Event Center administrative functions, and working with the Assistant Athletic Director, Coaches, Retention Specialists, staff and Dean, Student Success. Position is a primary contact for student-athletes and staff that have questions or issues. Communicates information and explains policies and procedures to staff and coaches, organizes meetings and supports workflow so that athletic competition, departmental operations and travel operates efficiently.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1. Provide administrative support to the Director of Athletics; prepare correspondence, documents, internal and external reports, and handle confidential materials.
2. Support the Director of Athletics and Assistant Athletic Director in developing and communicating game and practice schedules and maintain accurate team rosters. Update schedules in the college software system and prepare and submit work orders.
3. Responsible for coordinating purchases for review and approval by the Director of Athletics or Assistant Athletic Director for equipment and supplies. Reconcile purchases and maintain accurate accounting for athletic teams.
4. Responsible for preparing athletic competition contracts for opposing teams for home competitions; prepare travel expense reports and arrange transportation for competitions/contents hosted off campus.
5. Reconcile transportation and travel expenses for rentals and team trips.
6. Process payments and maintain accounting/records for officials and other workers for each home athletic competition.
7. Support the Director of Athletics by monitoring the budget and providing a thorough report of accounts for each sport.
8. Assist the Assistant Athletic Director with Event Center reservations/rentals; including communicating and sharing dates, contracts and contract information for external rentals.
9. Assist the Athletic Department with preparations and execution of all Athletics celebrations, events, and trainings. As needed, provide support in the evenings and weekends.
10. Assist with the JJC Athletics web page.
11. Assist in the preparation and organization of data for annual Equity in Athletics Disclosure Act (EADA) report.
12. Prepare National Letters of Intent for student-athlete signings.
13. Perform other related duties as assigned.

MINIMUM QUALIFICATIONS
1. Associate's degree.
2. Three (3) years of administrative work experience.
3. Proficient in Word, Outlook and Excel.
4. Excellent oral, written and organizational skills.
5. Ability to handle multiple tasks and responsibilities simultaneously and product high quality work with minimum supervision.
6. Demonstrated ability and willingness to work cooperatively with a diverse population.
7. Ability to establish and maintain... For full info follow application link.

ANTI-DISCRIMINATION STATEMENT

Joliet Junior College is committed to maintaining an environment that is safe and free from discrimination, harassment, and misconduct on the basis of sex, which includes sexual orientation or gender-related identity. The College prohibits sexual harassment, sexual assault, sexual misconduct, stalking, and relationship/dating violence has put measures in place to ensure a safe and healthy educational and employment environment, and meet legal requirements in accordance with: Title IX of the Education Amendments of 1972 (Title IX), which prohibits discrimination on the basis of sex in the College's programs or activities; relevant sections of the Violence Against Women Reauthorization Act; Title VII of the Civil Rights Act of 1964, which prohibits discrimination on the basis of sex or sexual orientation, including gender-related identity; and the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), which requires timely warning to the community of certain immediate threats.

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Job Posting: 11929128

Posted On: May 25, 2024

Updated On: May 25, 2024

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