at The Hershey Company in Hershey, Pennsylvania, United States
Job Description
Sr. HR Analyst, Leaves Administration
Posted Date:
May 17, 2024
Requisition Number:
122044
Location: Hershey, PA
Work location: On-site hybrid.
Summary:
Administer all aspects of employee leaves and absences in accordance with Company policy and/or state, federal or local laws for U.S. employees, while providing instruction, guidance and excellent customer service to employees, managers, and human resources professionals. Responsible for serving as primary contact for all inquiries regarding Family and Medical Leave Act (FMLA), short-term disability (STD), long-term disability (LTD), Workers Compensation (WC) and incidental absences and leaves. Role will support as needed Canada leaves process for English-speaking employees. Role will have one direct report in Mexico. Additionally, this position is responsible for the administration of The Hershey Company's severance plan, separation agreements, general releases, and other program administration.
Responsibilities:
Leave Administration
Lead the administration of all company leaves of absence, including Short Term Disability, FMLA, Parental Leave, military leave, etc, for US Hourly population.
Function as the primary contact for leave questions/concerns and respond timely to inquiries for all hourly employees; interpret and communicate leave data utilizing information in Hershey and TPA systems; conduct follow-ups on leaves with TPA when needed; serve as main back up for all Salaried inquiries.
Assist the team with educating employees and managers on the leave process and related policies by developing and delivering presentations, knowledge, and other learning materials.
Manage shift limitation information and ensure accurate information is provided to TPA; partner with internal Health services and Risk Management teams to coordinate the return-to-work process, including accommodation requests and leave expirations; understand ADA requirements.
Accurately update Leaves Power BI dashboard; troubleshoot and resolve issues as they arise.
Oversee STD, FMLA, and Parental Leave File Feeds; partner with Internal IS team and TPA to identify and resolve file issues; assist with updating files with changes due to mergers, acquisitions, and policies; identify STD overpayments and benefit issues related to leave and partner with IS, Payroll and Benefits teams to resolve
Function as liaison between WC administrator and FMLA administrator to ensure accurate processing of leaves. Function as contact for WC absence data entry questions, and direct inquiries to appropriate contact to ensure compliance with WC state law (specifically PA).
Lead the administration for Canada English speaking employee Leaves process. Partner with the Canada HR team to ensure effective delivery of this work. Partner with Canada Payroll to ensure proper leave pay.
Monitor and respond to ServiceNow tickets timely and within the service level agreement
Key member of M&A HRIS Project Teams; Perform User Acceptance Testing for leaves and absences; prepare and deliver onboarding and training material
Responsible for training and development of one direct report in Mexico
LTD Administration
Monitor approved STD claims approaching maximum duration and ensure timely transition to LTD status to prevent benefit disruptions.
Process LTD actions (going out/returns) and make appropriate benefit updates. Identify and troubleshoot issues with benefits and SF/SAP systems.
Evaluate LTD claims for status updates, including Approvals, Denials, and Terminations and partner with Plant locations and HRBPs on appropriate employment/benefits actions. Administer 30 months process and work with Plant Locations/HRBPs on appropriate employment actions, including Termination with Benefits, Terminations, and Retirements. Understand and communicate COBRA regulations and processes.
Understand and communicate Hershey Retiree medical plans and processes; function as primary contact for benefits consultations for LTD employees and accurately communicate how benefits are impacted when an employee transitions to LTD/Terminated with Benefits/Termination/Retirement.
Conduct follow-ups with external vendors on LTD claim statuses and benefits.
Perform monthly and annual audits to ensure accurate LTD information is reflected in... For full info follow application link.
The Hershey Company is an Equal Opportunity Employer. The policy of The Hershey Company is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state or local laws.
The Hershey Company is an Equal Opportunity Employer - Minority/Female/Disabled/Protected Veterans
