at Northwestern University in Evanston, Illinois, United States
Job Description
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Job ID50040
LocationEvanston, Illinois
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Department: NUANCE - Atomic Nanoscale
Salary/Grade: EXS/6
Job Summary:
Provides direction in reviewing & recommending policy & procedure designed to enhance operational excellence of a program/project in order to ensure success.Ensures the effective, compliant, & efficient daily management of all operational, financial, & business functions in support of the business area's mission & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost.Represents program/project on internal & external administrative affairs by recommending alternatives & suggestions.
The program is summarized below.
The NUANCE Program Coordinator Sr, reporting to the Assistant Director of Operations and Outreach, assists in executing External User marketing and onboarding program, staff recruiting and onboarding, events planning, REU/RET (Research Experience programs for undergraduates and teachers) coordination, among other responsibilities.
Specific Responsibilities:
Administration
Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
Develops, maintains & reports on quantitative and qualitative performance measures.
Oversees documentation of agreements between NU and partner organizations, ensuring that agreements are completed, appropriately reviewed, approved, and adhered to by all parties.
Acts as liaison to IT to ensure technology systems are properly installed & maintained & meet the informational, analytical & computing needs of users.
Ensures necessary hardware, software & network infrastructure services are appropriated from central or internal IT.
Budgets & Financial
Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units.
Creates & oversees finances, budget, associated analysis & reports.
Communication, Outreach & Recruitment
Identifies opportunities and strategies for short- and long-term growth & expansion.
Ensures that all advertising and marketing materials accurately represent programs.
Evaluation
Reviews & analyzes outcome measurements and recommends changes & enhancements to improve program/project.
Collaborates with internal/external partners to implement changes designed to improve/increase program/project goals/objectives.
Events
Manages programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
Manages planning and arrangement of meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
Manages event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
Grants & Contracts
Builds relationships with Principal Investigators (PIs) & NU research associated offices
Program Development
Researches competitor, and state-of-the art developments to enhance, improve, and innovate program curricula and delivery to better meet goals & objectives.
Coordinates with program/project sponsors on the delivery of all onsite instruction and provision of logistical support.
Continually assesses and innovates program/project to achieve educational goals.
Develops strategy for program/project growth and expansion.
Student Support
Manages recruitment, application evaluation, interview, selection and notification of students or participants.
Supervises student orientation, registration, student life, graduation, etc.
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
2 years' program/project administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellence - works efficiently, produces quality work that is both accurate and insightful;
Discovery - makes improvements to the way work gets done;
Collaboration - builds strong working relationships and a positive work environment;
Diversity - treats everyone with courtesy and respect, providing a welcoming community for all;
Integrity - acts ethically, seeking guidance when the ethics of a situation are not clear;
Preferred Qualifications: (Education and experience)
5+ years of experience in operational management
Demonstrated progressive responsibility
Preferred... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
