ADMINISTRATIVE SECRETARY

at Illinois Department of Children & Family Services in Chicago, Illinois, United States

Job Description

Chicago, IL, US, 60605

Agency :  Department of Children and Family Services 

Title: Administrative Secretary (Spanish-speaking) (Executive Secretary III) - Chicago
Closing Date/Time: 06/12/2024 
Salary:   Anticipated Starting Salary (Effective 7/1/24) $5,179 monthly step 1b; Full Range $5,179 - $7,341  
Job Type:   Salaried 
County:   Cook  
Number of Vacancies:   1  
Plan/BU: RC014   

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

1. Serves as administrative secretary for the Deputy Director; requests reports from other appropriate management staff to answer inquiries of the Deputy Director

2. Keyboards a variety of complex technical and confidential material relating to Departmental policy formulations and implementation

3. Provides oversight and coordination of contracts for the division

4. Translates and interprets both orally and in writing for Spanish speaking clients regarding services available and the proper completion of forms

5. Receives and screens callers and visitors in the Deputy Director’s office

6. Serves as liaison with the Division of Budget and Finance to answer questions and ensure that issues involving the division’s budget are resolved

7. Activates and deactivates caseworker id’s in the Department’s computer system+

8. Attends and provides input into various staff meetings to remain informed of proposed changes in current policy and unit activity

9. Performs other duties as required or assigned which are reasonably within the scope of those enumerated above