at University of Illinois in Urbana, Illinois, United States
Job Description
Executive Director of Organizational ConsistencyOffice of the Vice Chancellor for Institutional Advancement
University of Illinois Urbana-Champaign
Based in Urbana-Champaign with hybrid opportunities
The Office of the Vice Chancellor for Institutional Advancement (OVCIA) at the University of Illinois Urbana-Champaign seeks a full-time Executive Director of Organizational Consistency. The Executive Director will be a curious, humble, and collegial leader, adept at balancing the expectations of multiple stakeholders and effectively communicating the value proposition of different workplace initiatives. The ideal candidate must showcase a unique blend of visionary thinking, emotional intelligence, a collaborative mindset, and the ability to inspire trust and confidence across all levels of the organization.
The University of Illinois Urbana-Champaign is a global, preeminent university. Since its founding in 1867, it has earned a reputation as a world-class leader in research, teaching, and public engagement. In 2022, the University successfully completed its most ambitious philanthropic campaign, "With Illinois," raising $2.7 billion during the eight-year campaign and remains resolute towards its future philanthropic efforts. Developing a robust People & Culture operation to support the growth and success of the university-wide advancement community is critical towards fulfilling the University's Boldy Illinois strategic plan and future fundraising campaign goals.
Organizational Relationships and Job Summary
As a member of the OVCIA's newly reconstituted People & Culture team (formerly known as Talent Management) and reporting to the Associate Vice Chancellor for Advancement Operations and Chief of Staff, the Executive Director of Organizational Consistency centers the workplace expectations of the University, the OVCIA, and the University of Illinois Foundation (UIF), and is responsible for ensuring that advancement operations and initiatives are (1) aligned with all relevant laws and policies, (2) consistent across University units, and (3) inclusive in their implementation.
A strategic leader, this position will work closely with OVCIA and advancement leadership, the Office of the Provost, Illinois Human Resources (IHR), the Office of the Vice Chancellor for Diversity, Equity, and Inclusion (OVDEI), the OVCIA People & Culture team, and other advancement colleagues to create a work environment that embodies our advancement values: Exemplify Integrity; Practice Empathy; Embrace Collaboration; Inspire Innovation, and Enable Impact.
Duties & Responsibilities
University, OVCIA, and Unit Advancement Alignment
• Lead initiatives aligning and leveraging relevant university system resources, support services, and infrastructure to best effectuate the advancement strategic priorities of the OVCIA, the university, and all units.
• Oversee OVCIA People & Culture internal communications initiatives to ensure that advancement policies, procedures, processes, strategies, goals, priorities, and initiatives are documented, shared, understood, and consistently applied across the university.
• Develop and implement protocols for the secure and accurate capture, management, retrieval, and use of Illinois Advancement employee records.
Advancement Workplace Culture
• Lead the integration of Illinois Advancement's values and culture with daily practices and decision-making.
• In partnership and coordination with the OVCDEI, champion DEI initiatives aimed at fostering an open and inclusive workplace.
• Regularly assess organizational culture, working with colleagues to run surveys and focus groups to ensure values are being lived, not just stated, and creating and implementing responsive actions as needed.
OVCIA Lead for Budget and Human Resources
• Serve as OVCIA budget officer, responsible for fiscal management and administration of OVCIA and unit funds, and as point-of-contact with the Office of the Provost, UIF, and University of Illinois Alumni Association (UIAA) on all budgetary matters. Provide leadership and advice in the development and implementation of financial policies and long-range financial planning.
• Lead the development of the OVCIA's annual budget for both the university and the University of Illinois Foundation (UIF). Use relevant university and UIF system software, platforms, and processes to initiate and complete budget development for both the university and UIF. Create budget reports, cost of fundraising reports, and other budget documents as needed.
• Working closely with IHR, oversee the implementation and compliance of all relevant laws, regulations, and University policies related to advancement operations and initiatives, including serving as the point person for OVCIA employee relations matters.
I mpact in Your first Year
At Advancement at Illinois, we value our employees and provide resources to help you continually learn and grow. We foster a strong, collaborative community of people who are driven by their ability to make a difference.
Within 3 months, you will:
- Establish relationships with key stakeholders from the Provost's Office, IHR, OVCDEI, OVCIA, UIF, advancement leadership, and advancement colleagues across the organization.
- Familiarize yourself with existing University and OVCIA budget, human resources, and DEI policies, frameworks, and initiatives.
- Understand Illinois' fundraising structure, fundamentals, values, and culture.
- Begin serving as the OVCIA's point person for both budget and employee relations matters and attend the University's monthly HR Caucus and Budget Council meetings.
- Attend trainings, professional development, and networking activities for newcomers within Advancement.
- Begin to review and catalog OVCIA and advancement budget and HR policies.
- Understand the various roles and functions of advancement across the University and begin familiarizing yourself with existing expectations of each.
- In partnership with OVCDEI, identify opportunities for improvement in workplace inclusivity and culture.
- Work with OVCIA and IHR colleagues to determine the categories of employee information to collect in support of People & Culture initiatives.
- Propose changes or additions to OVCIA and advancement policies.
- In collaboration with People & Culture colleagues, start implementing workplace culture development initiatives.
- Begin strategizing for the next year, taking into account lessons learned, feedback received, and future organizational goals.
- Cooperatively set annual goals with your supervisor.
• Bachelor's Degree.
• More than ten years of professional experience in operations, budget, resource management, human resources, or closely related fields.
• Professional experience with, or demonstrated understanding of, higher education and advancement roles and operations.
Preferred Qualifications
• Professional experience working in higher education advancement, and in particular, within the University of Illinois Urbana-Champaign.
• An understanding of budget, HR, and other policies and procedures for the University of Illinois Urbana-Champaign.
Knowledge, Skills and Abilities
• Exceptional interpersonal skills with demonstrated ability to engage in meaningful and collaborative partnerships with advancement colleagues, academic leaders, faculty, staff, donors, and volunteers to produce outcomes.
• Ability to prioritize multiple tasks in a fast-paced environment and the ability to manage tight deadlines and multiple projects.
• Demonstrated excellent and persuasive speaking, writing, and listening abilities.
• A commitment to advance diversity, equity, and inclusion within advancement and across the University, and to the values of Advancement at Illinois: Exemplify Integrity; Practice Empathy; Embrace Collaboration; Inspire Innovation, and Enable Impact.
• Strong attention to detail, organization and time management.
• Ability to maintain sensitive and confidential information.
Appointment Information
This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after closing dates. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. The salary range for this position is $140,000 to $150,000.
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on June 6, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting and upload a resume, cover letter, and the names, addresses, phone numbers, and email addresses of three professional references. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Katie Walker at walker74@illinois.edu and/or visit our How To Apply site for tips. For questions regarding the application process, please contact 217-333-2137.
Please note: Sponsorship for work authorization is not available for this position.
The Illinois Advancement community is committed to an ongoing, proactive process to foster and achieve diversity and inclusion in its development, alumni relations and communication activities. We will respect and encourage different voices, perspectives and ideas as we strive to represent individuals of all backgrounds and cultures which incudes but are not limited to the following: nationality, ethnicity, race, gender, sexuality, spirituality, age and ability who represent our alumni, donors and friends of the University of Illinois Urbana-Champaign.
CAMPUS AND COMMUNITY:
The University of Illinois Urbana-Champaign is a comprehensive and major public land-grant university (Doctoral/Research University-Extensive) that is ranked among the best in the world. Chartered in 1867, it provides undergraduate and graduate education in more than 150 fields of study, conducts theoretical and applied research, and provides public service to the state and the nation. It employs about 3,000 faculty members who serve over 33,000 undergraduates and 17,000 graduate and professional students. More information about the campus is available at www.illinois.edu.
The university is located in the twin cities of Champaign and Urbana (total population 226,000) in east-central Illinois, and is situated about 140 miles south of Chicago, 125 miles west of Indianapolis, and 170 northeast of St. Louis. The University and its surrounding communities offer a cultural and recreational environment ideally suited to the work of a major research institution. For more information about the community, visit: Living in Champaign-Urbana , Experience Champaign Urbana , or Champaign County Chamber of Commerce .
Health insurance is available to employees (with the option to purchase coverage for spouse and dependents), required participation in State Universities Retirement System (SURS), with several options for participation in additional retirement plans. Learn more about employee benefits at the University of Illinois . Newly hired employees are covered by the Medicare portion of Social Security and are subject to this deduction.
The University of Illinois has a strong commitment to work-life balance and family-friendly programs for faculty and staff: Work-Life Balance & Family-Friendly Programs and Other Work-Life Programs .
When you pursue a career with Illinois Advancement, you'll join our tight-knit community of professionals who treat each other with as much care and respect as we treat our donors. At Illinois, we invest in you. Our leaders are eager to partner with you on the next phase of your career and have the tools and experience to help you succeed. Illinois Advancement values creativity and fosters a collaborative, flexible environment to develop new ideas that become best practices - and we're looking for your unique skills. Learn more about what others have to say about their experiences: Opportunity Awaits .
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .
Requisition ID: 1024716
Job Category: Administrative
Apply at: https://jobs.illinois.edu
