at Carle in Urbana, Illinois, United States
Job Description
Business Office Coordinator – Windsor of Savoy (32 hours per week)
+ Department: Windsor Resident Services
+ Entity: Champaign-Urbana Service Area
+ Job Category: Clerical/Admin
+ Employment Type: Full – Time
+ Job ID: 43018
+ Experience Required: 1 – 3 Years
+ Education Required: Associates Degree
+ Shift: Day
+ Location: Savoy, IL
+ Usual Schedule: M-F; 8:00-5:00 pm
+ On Call Requirements: None
+ Work Location: The Windsor of Savoy
+ Secondary Job Category: Clerical/Admin
+ Weekend Requirements: None
+ Holiday Requirements: None
Email a Friend Save Save Apply Now Position Summary: The Business Office Coordinator (BOC) will support all aspects of the Leasing Department including clerical tasks and taking new inquiries. The BOC will be responsible for the monthly billing and refund requests. The BOC will back up the Front Desk as needed. Qualifications: EDUCATIONAL REQUIREMENTS Associate’s Degree in Related field CERTIFICATION & LICENSURE REQUIREMENTS N/A EXPERIENCE REQUIREMENTS Two years or more of accounting/book keeping experience and one year or more of sales experience. SKILLS AND KNOWLEDGE Strong customer service skills. Excellent verbal communication and organizational skills; must be proficient in Microsoft Office products e.g.: Excel, Word and Power Point. Essential Functions:+ Serves as the main back up for the Leasing Manager: takes inquiry phone calls and walk-ins, follows up by sending out information, scheduling a tour, etc.
+ Enters all leasing information into the software tracking program in a timely manner. Produces requested reports.
+ Conducts monthly resident billing, processes refunds and maintains spreadsheets.
+ Manages internal accounting functions such as petty cash, resident fund, Windsor Store and outside group payments. Maintains all spreadsheets related to these tasks.
+ Generates End of Month reports as assigned for the Accounting Department.
+ Conducts new resident move-in tasks and communicates move-in details to the other staff.
+ Manages the garage rentals and garage door openers.
+ Manages the distribution of resident and staff keys.
+ Backs up the Front Desk on a scheduled and unscheduled basis.
+ Ensures that all leasing materials are current and available throughout the Windsor of Savoy.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee’s Form I-9 to confirm work authorization. | For more information: human.resources@carle.com.Effective September 20, 2021, the COVID 19 vaccine is required for all new Carle Health team members. Requests for medical or religious exemption will be permitted.
