at US Tech Solutions in Mettawa, Illinois, United States
Job Description
Location: Mettawa – Hybrid, in office 3 days a week, remote 2 days after training period
Contract: 6 months – Based on performance and business needs
SAP knowledge is REQUIRED.
Top 3-5 skills, experience or education required
1. Bachelor degree preferred
2. Excellent communication skills: verbal, presentation, written
3. High energy, positive, organized individual who is comfortable in a high-visibility/demand role
4. Ability to manage high volume project scope in a fast paced creative environment
5. Great collaborator with ability to focus on both the big picture and small details
Job Responsibilities:
- Responsible for reviewing projects on a quarterly basis to ensure they are compliant from a pharmacovigilance, OEC and Finance perspective.
- Identify projects that have been closed
- Review to ensure the following
- Pharmacovigilance is marked appropriately
- OPI record is accurate & closed out
- Ensure all final documents are attached
- Final Deliverable
- Stimuli, Discussion and Questionnaire
- Invoices and that they add up to project total
- Honoraria is within FMV
- Honoraria is listed accurate in the invoice
- All country approvals are uploaded in the IF record
- Work with the researchers to locate & upload missing documents
- Report possible CAPA items to management
- Work with Management to rectify CAPA’s and keep documented records of CAPA’s
- Responsible for conducting Supplier IT Evaluation for new & existing suppliers
- Manage preferred supplier evaluations and ensure suppliers are compliant with company policies.
- Collaborate with US MABI to ensure we streamline process and continue communication
for agility and to avoid redundancies.
- Engage suppliers when evaluation is required
- Schedule Evaluation
- Collect required Documents
- Conduct the interview
- Provide overview of policy and evaluation process
- Complete & submit required documents to pertinent departments for review and
approval.
- Oversee the process and assist as necessary to ensure risk mitigations are completed in a timely manner.
- Send supplier information to Insight Farm support for upload.
- Send supplier information to finance for DSP entry.
- Manage Trackers for the Immunology team
- JAK Tracker
- Add updated data from MySource for monthly Global tracking
- Competitive Launch Timing Trackers
- Manage/Update tracker to ensure stakeholders expectations and alignments are
documented.
- SAP/SRM
- Create Shopping Carts in SRM
- Ensure proper details are entered
- Attach pertinent documents for approval
- Keep electronic copies of each cart
- Inform stakeholders of status of approval
- Track PO’s and document approvals
- Invoice Approval
- Send the invoice for approvals to correct stakeholder
- Provide Stakeholder with pending Invoice & fully executed SOW for review
- Document Stakeholders response for Audit purposes in Electronic Folders
- Then process the payment on my end for supplier to receive payment for services
provided
- OPI-Stakeholders
- Maintain PV records of ongoing projects
- Ensure information is updated as appropriate as projects progress
- Work with affiliate(s) PV team to ensure projects are compliant
- Ensure Insight Farm projects are closed out accordingly and supplier project
reconciliations have been completed and sent in to appropriate departments
- Veeva/PromoMats
- Upload UK projects for country approvals
- Ensure all required documentation is submitted for approval
- Ensure that the actual document that is being reviewed has all country required
footnotes (month/year submitted, PV/IF and PromoMat#)
- Work with UK reviewers and researchers to incorporate any necessary updates to
documents
- Track and document approvals
- Assist with BI/BA forum
- Manage contacts
- Assist in running the meetings
- Provide necessary information to affiliates when needed
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
