at Joliet Junior College in Joliet, Illinois, United States
Job Description
Position Title:Administrative Assistant, Dean of Students
Job Description:POSITION TITLE:Administrative Assistant, Dean of Students
DIVISION: Student Development
CLASSIFICATION: Non-exempt
UNION: TOSSC
REPORTS TO: Dean of Students
PLACEMENT: Support staff, grade 7
MINIMUM PAY RATE:$44,327.08 annually
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.
POSITION SUMMARY
Under the general direction, provides high-level administrative support to the Dean of Students and the Coordinator of Student Conduct, in the Office of Student Rights & Responsibilities in a wide variety of areas including: special projects, budgets, excused absences, disciplinary verifications, free speech requests, general petition process, locker rentals, dean's correspondence, act as recorder for meetings, maintenance of the team's calendars and problem solving for the day-to-day operations of the Dean's Office. Identify issues or problems within specific areas and research issues, prioritize tasks and work independently with a high degree of confidentiality. Provides support to the Dean of Students' sub-division by overseeing and leading functions, communicates information, explains policies and procedures, and organizes meetings and workflow so that the sub-division operates efficiently.
ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1. Act as an assistant to the Dean of Students in providing support for all entities within the Office of Student Rights & Responsibilities: prepare and type correspondence, documents, internal and external reports, and prepare travel requests. Answer telephones, screen callers, and receive visitors while assessing the relative importance of each.
2. Maintain a high level of confidentiality related to student records, personnel and all daily business connected with the Office of Student Rights & Responsibilities and all areas under the Dean of Students.
3. Assist in preparing and monitoring the budget for the Dean of Students (direct payment vouchers, budget adjustments, transfers, purchase requisitions, payroll sheets, etc.). Maintain college/department credit cards.
4. Provide individual support as needed to the Dean, and Coordinator of Student Conduct, Update and maintain distribution lists, disciplinary records, databases and files, including administration of the JJC Student Code of Conduct, BIT, academic honor code, free speech, general petition process, excused absences, student complaints discipline verifications, locker rental, and others through our web based software, Maxient, and archived files associated with proceedings to ensure FERPA compliance.
5. Maintain the Dean's calendar, plan and schedule appointments, locations, and meetings; respond to departmental emails; handle telephones, coordinate desk coverage, and on-line reception; disseminate information.
6. Assess proper referral for students and faculty seeking services through the Office of Student Rights & Responsibilities accordingly.
7. Process work orders for housekeeping and related requests, maintain inventory of office supplies, printed materials and workshop supplies. Develop monitoring systems and spreadsheets for internal/external reporting.
8. Process pay assignments, purchasing and finances for the advisors and staff of the Blazer, Wordeater, and related. Assist with travel and event arrangements.
9. Assist with interviewing and hiring part time clerical employees and train.
10. Attend meetings, record, transcribe and distribute summaries.
11. Participate in achieving departmental and college goals and... For full info follow application link.
ANTI-DISCRIMINATION STATEMENT
Joliet Junior College is committed to maintaining an environment that is safe and free from discrimination, harassment, and misconduct on the basis of sex, which includes sexual orientation or gender-related identity. The College prohibits sexual harassment, sexual assault, sexual misconduct, stalking, and relationship/dating violence has put measures in place to ensure a safe and healthy educational and employment environment, and meet legal requirements in accordance with: Title IX of the Education Amendments of 1972 (Title IX), which prohibits discrimination on the basis of sex in the College's programs or activities; relevant sections of the Violence Against Women Reauthorization Act; Title VII of the Civil Rights Act of 1964, which prohibits discrimination on the basis of sex or sexual orientation, including gender-related identity; and the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), which requires timely warning to the community of certain immediate threats.
