at Northwestern University in Chicago, Illinois, United States
Job Description
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Job ID49724
LocationChicago, Illinois
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Department: Law Legal Clinic
Salary/Grade: EXS/7
Job Summary:
The Business Administrator reports to the Director of Administration of the Bluhm Legal Clinic and is responsible for administering operational, financial, & research administration functions in support of the Bluhm Legal Clinic's mission.This role works closely with the Law School's Administrative Services, Dean's Office, and appropriate University offices (Office of Sponsored Research, Accounting Services for Research and Sponsored Projects, etc.) to ensure effective management of all financial resources, including compliance with institutional, federal, state and local regulations and requirements. Implements existing policy, ensures the effective, compliant, and efficient completion of daily administrative operations.May represent business area on internal and/or external administrative affairs by exchanging information.
Please note: Supervisor provides objectives & deadlines.Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures.EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.
Target hiring range for this position will be between $61,242 to $81,552 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Specific Responsibilities:
Areas of Responsibility:
*Budget & Financial
*Communications & Outreach
*Grants & Contracts
*Human Resources
*Regulatory Compliance
*Strategic Planning
Work Complexity:
*EE uses some judgment to adapt an advanced knowledge of skills, methods, practices, policies &/or procedures & a moderate degree of innovation, analysis & reasoning to complete work that is somewhat project oriented & involves some complex problems &/or decisions.
*EE administers policy.
Budget & Financial:
*Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
*Directly responsible for payroll, purchasing, travel & entertainment (T&E) transactions & requesting new chart strings using NU protocol.
*Ensures prompt payment of invoices, researching errors/delayed transactions.
*Monitors open encumbrances & deficit chart strings.
*Level I NU Financials approver.
*Level II NU Financials approver.
*Reviews & reconciles actual expenses to budget per NU Audit guidelines.
*Approves funds reallocation within budget as necessary & appropriate.
*Serve in a primary role to develop and implement Clinic annual budgets including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues.
*Provide budget oversight and manage payroll activities for Clinic employees.
*Negotiate with vendors for purchases and leases related to Clinic specific goods.
*Initiate regular review of faculty and staff compensation and participate in annual processes. In coordination with Law School Faculty Affairs teams, prepare forecasts and annual budget for faculty compensation.
Clinical Services:
*Manages day-to-day practice operations; demonstrates & ensures that Foundation's mission, values and "Ideal Patient Experience" guidelines, policies & procedures, clinical & service standards & Billing Compliance Program are implemented & maintained.
*Identifies service improvement opportunities that will better enable the Practice to achieve its service goals and standards.
*Implements corrective actions required as a result of patient satisfaction surveys or other indicators.
*Maintains program to review and analyze clinical performance at the faculty member, division, and departmental levels.
Communications & Outreach:
*Works closely with the Office of Alumni Relations to determine opportunities for alumni contact & solicitation.
*Maintains alumni lists or database.
*Produces, edits, &/or distributes newsletter.
*Manages website, assuring updates are made in a timely manner.
*Plans numerous special events throughout the year, assuring all logistics are complete.
Facilities & Safety:
*Monitors area facilities conditions & directs requests to Facilities Management using FAMIS.
*Maintains key database & security.
*Works with management to assign staff &/or faculty space including appropriate FM refresh/renovation & furniture purchase.
*Coordinates set up of furniture, data & phone lines.
*Brings requests for building & space improvements to... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
