at Northwestern University in Chicago, Illinois, United States
Job Description
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Job ID50375
LocationChicago, Illinois
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Department: MED-Psych & Behavioral Science
Salary/Grade: EXS/6
Job Summary:
Provides administrative assistance and routine problem solving in support of department's sponsored research programs and mission.Assistance may include the preparation &/or submission of routine research proposals, grants, awards, &/or contracts according to standard practice &/or general instruction.May prepare grant budgets, process and project financial transactions, complete financial reconciliations, effort reporting activities, &/or other duties as assigned.
Notes about this position:
This is a hybrid position and will have expected "in-person" days
This is not a clinical or research position and candidates with financial experience will be given additional consideration
Specific Responsibilities:
Complexity
Typically administers entire research projects such as:
Single Principal Investigator (PI) basic proposals, grants &/or contracts
May assist with components of multi-PI or multi-unit proposals, grants &/or contracts
NIH RO1-approximately $250K/yr. over 5 yrs.
NIH R21-approximately $150K/yr. over 2 yrs.
Foundation grants
NSF grants
Fellowships
Pre-Award
Completes pre-award administration of grant &/or contract activities.
Reviews solicitation & determines necessary components.
Organizes proposal, renewal and resubmission applications.
Completes NU OSR forms.
Completes entire application for smaller, less-complicated, simple, standard proposals.
Post-Award
Completes post-award administration of research grants &/or contracts.
Reviews account establishment.
Reviews expenditures.
Tracks formal re-budgeting.
Coordinates core resource account setup and maintenance.
Provides data needed for the preparation of interim and final financial and technical progress reports.
Participates in account close out activities.
Monitors project under spending and overspending.
Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly.
Financial
Reviews &/or approves transactions.
Reconciles standard budget & payroll information ensuring that appropriate sponsored accounts are charged.
Prepares payroll journals to enter or correct funding of salary from sponsored projects.
Prepares and coordinates signatures on 90 day letters required when transactions are not timely.
Responsible for the invoicing and reconciliation of the clinical trials
Human Resources
Processes paperwork associated with hiring & termination of employees and orient new employees.
Compliance
Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Becomes familiar with regulations involving research safety, animal subjects and human subjects.
Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects.
Performs other duties as assigned.
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
1 year financial or administrative support experience in a research environment or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Ability to manage competing priorities in a deadline driven environment
Organization, time management, detail oriented
Multi-tasking, communication
Preferred Qualifications: (Education and experience)
Experience working in academic research enterprise
Experience with large institution financial systems and accounts payable processes
Knowledge of Northwestern University systems, policies and procedures
Knowledge of National Institutes of Health (NIH) granting procedures and process, including grant submissions and accounting compliance
Skill/knowledge in the use of Microsoft Office, including Word and Excel.
Preferred Competencies: (Skills, knowledge, and abilities)
Action oriented - Willing or likely to take practical action to deal with a problem or situation.
Coachability - Receptive to feedback, willing to learn, embracing continuous improvement.
Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team.
Collegiality - Helpful, respectful, approachable; builds strong working... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
