at Northwestern University in Evanston, Illinois, United States
Job Description
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Job ID50420
LocationEvanston, Illinois
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Department: MCC Segal Design Institute
Salary/Grade: EXS/5
Job Summary:
Provides event and project management for the Segal Design Institute and its programs, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.
Works closely with the McCormick Communications Coordinator to publicize events, programs, and client partnerships.
Programs supported: MaDE Program, Segal client project partnerships for the freshman course Design Thinking and Communication; may also support corporate partnerships for other Segal programs.
Projects supported: All Segal events including Design Expo, homecoming and graduation receptions, new student orientations, faculty and advisory board meetings, and all facilities maintenance and renovation projects.
Administration
Communications
Events
Facilities & Safety
Outreach
Program Development
Please note: Segal events often occur outside of normal business hours. In order to adequately support these activities, this role requires work on occasional evenings and weekends.
Specific Responsibilities:
Administration
Acts as liaison to IT to ensure technology systems are properly installed & maintained.
Budgets & Financial
Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates.
Communication, Outreach & Recruitment
Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.
Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.
Works with director of Design Thinking and Communication (DTC) course to source project partners for roughly 250 student teams per academic year.Coordinates all aspects of project client communication and acts as the liaison between DTC faculty and clients.Supports client project prototype delivery at the end of the quarter.
Events
Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
Faculty Support
Arranges colloquium & seminar coordination, & faculty travel planning.
Program Development
Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.
Identifies & obtains external expertise as needed and works with content experts for current and new programs.
Leads program/project updates and improvements.
Student Support
Organizes new student activities.
Supervision
Supervises 1-2 staff &/or provides work direction.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
Bachelor's in communications, business or a related field + 1 year program administration or similar experience; or 3 years program administration or similar experience.
Event planning experience.
Experience in building client relationships.
Minimum Competencies: (Skills, knowledge, and abilities.)
Demonstrated interest in the disciplines of design and/or engineering.
Intermediate knowledge of word processing, spreadsheet, email, and database software programs.
Excellent project management and organization skills.
Ability to work independently with minimal supervision;
Results-oriented.
Outstanding communication skills
Dedication to great customer service.
Ability to identify opportunities to improve existing practices; willingness to explore alternatives
Adaptability.
Preferred Qualifications:
Experience in development and support of team-based student projects with external clients.
A bachelor's degree in a design-related discipline.
Preferred Competencies: (Skills, knowledge, and abilities)
Basic knowledge of image manipulation and layout software (Adobe Creative Suite).
Working knowledge of university policies and procedures.
Familiarity with university financial and academic information systems (PeopleSoft).
An... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
