at PAUL HASTINGS LLP in Chicago, Illinois, United States
Job Description
Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout Asia, Europe, Latin America, and the U.S., we have the global reach and extensive capabilities to provide personalized service wherever our clients' needs take us. As one of the world's leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.
We have an opening for a Department Assistant in our Chicago office.
The Department Assistant performs administrative duties in support of their department.
In this capacity, the Department Assistant will:
Support a team of attorneys and administrative professionals with daily tasks;
Liaise with internal resources to complete projects and tasks;
Provide administrative support that may include time entry, expense reimbursements, presentations, meeting coordination, and travel arrangements;
Maintain electronic and hard copy files, arrange document reproduction, scan and save documents into document management system;
Perform data entry in various databases and applications; proofread and edit entries as appropriate;
Work overtime as required; and
Handle additional related projects as assigned.
Proficiencies:
Advanced proficiency in rules of English grammar, spelling and punctuation;
Fundamental proficiency in MS Word, and document editing/comparison applications;
Fundamental proficiency in MS Outlook and web-based conference call/web-sharing applications;
Fundamental proficiency in MS Excel and spreadsheet/database applications;
Fundamental proficiency in MS PowerPoint and presentation applications; and
Fundamental proficiency in the operation of office equipment, such as copiers, scanners.
Qualifications:
High school diploma (required); Associates degree or Bachelor's degree (preferred);
At least 1 year of administrative support experience (preferred); and
At least 1 year of experience in a professional services or legal environment (preferred).
Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.
Eligible employees can participate in the Firm's comprehensive benefits program, which include the following:
Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability
Flexible Spending Account and Health Savings Account
Healthcare Concierge and Advocacy
Voluntary 401k Plan and Profit Sharing
10 Paid Holidays per year and a generous PTO program
Family Support including Pediatric Mental Health and Parental Support, Paid Parental Leave, Fertility Benefits, and Breast Milk Shipping
Back-up Child Care, Elder Care, and Tutoring
Wellness Programs (Employee Assistance Program, Mental Health, and Well-Being Events)
Retirement Plan Consulting
Anniversary Bonus Program
Professional Development Programs
Transportation Allowance and Commuter Benefits
International Travel Insurance
Auto/Home/Legal Insurance
Pet Insurance
Employee discounts
And more!
The Firm has a range of diversity initiatives including our Paul Hastings Affinity Networks (PHANs), Women's Initiative, and PH Balanced. These initiatives provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests to help make life at the firm more inclusive. Learn more about our Global Diversity, Inclusion and Wellness Initiatives here.
Paul Hastings LLP is an equal employment and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.
