at IHC Construction Companies LLC in Chicago, Illinois, United States
Job Description
It is the responsibility of the Front Desk/Office Admin to manage the front desk and office admin duties effectively and efficiently, while maintaining a friendly, helpful, patient, and professional demeaner.
Essential Job Duties and Responsibilities:
Greet, welcome, announce, direct, assist visitors upon arrival.
Answer/Transfer calls to appropriate person.
Receive, sort, and distribute mail (USPS, UPS, FedEx) & deliveries (bid bonds, waivers) in a timely manner; process UPS shipments.
Order office supplies (Runco, Aramark, etc.).
Maintain office equipment & organize repairs as needed (copiers/printers, paper towel dispensers, etc.).
Book meeting rooms.
Restock snack/coffee items daily, as necessary, and ensure area is neat, tidy, clean.
Enter employee data for IDOL weekly reporting and submit logs monthly for 40+ IHC jobs.
Complete the EEO weekly report based on PR Dept.’s EEO report.
Submit and print payrolls for ECP credit applicants who have been approved.
Assist with AP duties- collect/print/scan/process incoming invoices and collect back-up/matching tickets.
Other miscellaneous duties as assigned.
Qualifications:
Excellent customer service skills; polite & friendly, confident & capable
Maintains the highest level of professionalism at all times
Excellent communication skills
Excellent time management, organizational, and multi-tasking skills
Excellent attention to detail
Reliable and prompt
A team player who is willing to learn new skills
Displays honesty, integrity, kindness, and optimism
Proficient in Microsoft Office
Preferred Education / Experience:
Some college
Experience in similar role
Benefits:
-Excellent Health Insurance (Medical, Dental, Vision)
-401k with Employer Match and Profit Sharing
-Time-off for Pregnancy/Childbirth
-Paid Parental Leave
IHC has a comprehensive program to fulfill its State & Federal requirements to provide a drug-free work environment. All candidates must be willing to submit to drug testing.
Please Note: Due to the high volume of applicants, IHC DOES NOT ACCEPT OR RETURN PHONE CALLS OR EMAILS inquiring about applicant status. Qualified candidates will be contacted directly. Once you have submitted your application, you will receive an automated email notifying you that your application has been successfully submitted. The only way to be considered for a current or future position at IHC is by applying through this online application system. Thank you for your understanding and cooperation.
IHC is an Equal Opportunity Employer and encourages Minorities, Women, People with Disabilities and Veterans to apply.
