at ADRDA INC., dba The Alzheimer's Association in Chicago, Illinois, United States
Job Description
Description
The Senior Specialist, Payroll Operations is responsible for the preparation and processing of the Association's bi-weekly, multi-state payroll; ensures the accuracy of the data and its correct usage within an outsourced automated payroll system; maintains the highest integrity, confidentiality, and strict regulatory compliance in all payroll-related activities and follows company policies and procedures; and assists employees in resolving payroll issues and in answering payroll-related questions.
ESSENTIAL JOB FUNCTIONS:
Prepare and process all payroll documents received from Human Resources via electronic import file and employees bi-weekly utilizing UKG Payroll software, UKG/HRB, PayExpert, Enterprise E-Time, GLI and Excel including calculating salary increases, termination final pay, processing Leave of Absence payments, bonus, W4 tax changes, and miscellaneous pay adjustments.
Audit electronic timesheets including balancing payroll batch entries, and audit of all payroll transactions each cycle.
Ensures receipt of proper documentation authorizing any data changes; audits key control points for accuracy; if necessary, obtains proper documentation and re-verifies the documentation prior to system entry
Process garnishments, wage deduction orders, and other employee deductions according to state and federal guidelines and in adherence to company policy.
Audit Time Off Benefits related to Leave of Absences and timesheet transactions: calculate, monitor, generate reports and follow-up on questions to manage balances, utilizing Excel, Microsoft Word, and UKG systems.
Process in UKG systems adjustments for employee reporting of W2's, third-party sick pay, and miscellaneous pay adjustments for 941 quarterly reporting.
Participate in the year end process and generating of W2's.
Participate in the Annual Finance Audit as it relates to payroll processing.
Audit 401(k) monthly, quarterly, and annually to maintain compliance with plan specifications and verify accurate funding to participant accounts
Performs analysis to identify any pay discrepancies and identifies plan for their resolution
Assist in the research, design and development of more efficient time tracking systems and General Ledger processing
Perform reconciliation of payroll general ledger accounts each pay period, quarterly, and year end to balance.
Design and implement management reports
MINIMUM REQUIREMENTS:
High School Diploma, some college accounting or business courses or equivalent combination of education and work experience. CPP is a plus. UKG preferred.
Working knowledge of current legal and tax guidelines in a multi-state payroll environment.
5-7 years progressive payroll experience in a multi-state payroll environment
Proficient in the use of Microsoft Office applications, especially spreadsheets linking worksheets, creating and using formulas within worksheets, and merging Word files
Experience working with outsourced payroll vendors (UKG PC Payroll, UKG ReportSmith -preferred).
Strong Organizational, problem-solving, and analytical skills
Acute attention to detail
Ability to collect, analyze and evaluate data
This job profile in no way states or implies that these are the only duties to be performed by the jobholder. He/she will be required to follow any other instructions or perform any other duties as requested by his/her supervisor or manager. This is not meant to be an exhaustive list of job duties. Essential elements may change when necessary.
Title: Senior Specialist, Payroll Operations
Position Location: Hybrid - Chicago, IL ( flexible with once a month meetings and once every other week in the office)
Full time based on 37.5 hours per week
Position Grade: 507 Exempt
Reports To: Payroll Manager
Who We Are:
The Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia- by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.
At the Alzheimer's Association, our employees are at the core of all we do. Our network of more than 1,900 employees across the United States makes a difference each and every day for those impacted by Alzheimer's and those at risk for the disease.
We warmly invite qualified applicants to consider this opportunity to make a life-changing impact on the millions living with Alzheimer's, their caregivers and those that may develop the... For full info follow application link.
The Alzheimer’s Association is committed to diversity, equity and inclusion in the workplace and provides consideration for an employment relationship without regard to race, color, religion, sex, sexual orientation, gender expression, gender identity, genetic predisposition, national origin, ethnicity, disability, veteran status, or any other characteristic protected by federal, state or local law.
