at Joliet Junior College in Joliet, Illinois, United States
Job Description
Position Title:Senior Coordinator, Financial and Data Reporting
Job Description:POSITION TITLE: Senior Coordinator, Financial and Data Reporting
STATUS: Full time, grant-funded
DEPARTMENT: Workforce Development
DIVISION: Academic Affairs
CLASSIFICATION: Exempt
UNION: Non-union
REPORTS TO: Manager, Clean Jobs Initiatives
PLACEMENT: Professional Staff, Grade S9
MINIMUM PAY RATE: $57,964.00 annually
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.
POSITION SUMMARY
This position is responsible for maintaining the Climate & Equitable Jobs Act (CEJA) budget, data tracking and data reporting for the CEJA Joliet hub. Plan and coordinate programs so the performance goals and objectives and Department of Commerce and Economic Opportunities' (DCEO) requirements of state laws and regulations are met. Assesses effectiveness of grant program and provide recommendations for program improvement. Prepare various reports to provide narrative and statistical data. Write grant proposals and prepare progress and financial reports for workforce grant programs. Work with Workforce Development staff to process sponsorships and expenses related to grants.
ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1. Maintain the grant records of workforce programs including: creating and recording spend authorizations, expense reports and journal entries; review of computer-generated reports, account/department analysis and/or reconciliations.
2. Build and manage grant budgets. Monitor and maintain ongoing account of grant revenues and expenditures, including fund requests, for adequate documentation and compliance with workforce grant agreement/regulations. Make budget decisions and recommendations based upon analysis and evaluation of statistics. Recommend resource allocation and capital expenditures related to program development.
3. Oversee and implement program and participant data tracking and utilize DCEO reporting systems to enter and report data on a timely basis as required by grant. Data includes participant information, programmatic and service data, and outcome metrics.
4. Develop and implement assessment tools to track program activities, outcomes, and effectiveness. Utilize data collected to recommend changes to improve quality of the program.
5. Assist in managing the operational, budget, and personnel functions of CEJA programs and assume leadership responsibilities in the absence of the Manager, Clean Jobs Initiatives.
6. Oversee outreach and recruitment process including leading staff to enroll new students to the CEJA program, assess grant eligibility factors, organize completion of assessments, collection of personal/confidential documents, completion of intake paperwork and ensure and maintain confidentiality of records.
7. Formulate, interpret and implement accounting procedures/controls for continuous process improvement and to insure workforce grant program financials are operating in accordance with accounting, board policies and meeting grant requirements. Serve as the primary point of contact with funding agencies for grant programs.
8. Analyze workforce program performance measures and financial data, which includes developing forecasts, plans, processes, reports, statements, recommendations and ensuring accuracy of the financial data.
9. Prepare and submit periodic financial reports on a monthly basis in the format required by DCEO. Assist the Manager of Clean Jobs Initiatives to prepare periodic performance reports.
10. Write grant proposals and analyze, evaluate and report statistical data... For full info follow application link.
ANTI-DISCRIMINATION STATEMENT
Joliet Junior College is committed to maintaining an environment that is safe and free from discrimination, harassment, and misconduct on the basis of sex, which includes sexual orientation or gender-related identity. The College prohibits sexual harassment, sexual assault, sexual misconduct, stalking, and relationship/dating violence has put measures in place to ensure a safe and healthy educational and employment environment, and meet legal requirements in accordance with: Title IX of the Education Amendments of 1972 (Title IX), which prohibits discrimination on the basis of sex in the College's programs or activities; relevant sections of the Violence Against Women Reauthorization Act; Title VII of the Civil Rights Act of 1964, which prohibits discrimination on the basis of sex or sexual orientation, including gender-related identity; and the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), which requires timely warning to the community of certain immediate threats.
