at Northwestern University in Chicago, Illinois, United States
Job Description
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Job ID50388
LocationChicago, Illinois
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Department: MED-Medical Social Sciences
Salary/Grade: EXS/6
Job Summary:
Provides administrative assistance and routine problem solving in support of unit's research programs and mission.Assistance may include the preparation &/or submission of routine research proposals, grants &/or contracts according to standard practice &/or general instruction.May assist with &/or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities.
Please note: Supervisor provides objectives, deadlines & specific instructions only for new, difficult, &/or unusual work.Work is reviewed upon completion & only occasionally to verify technical accuracy & compliance with practice, policy, & procedures.EE informs supervisor of on-going progress &/or potentially controversial matters.
EE uses an advanced knowledge of skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includessuccessive steps & involves some non-routine problems &/or decisions.
As time and budget allows:
New-"Brown Bag"-Interested in becoming an RA?
Need more "How To:" sessions such as:
Fill out internal & external paperwork
Create & review budget
Review sponsor guidelines
Read a solicitation
Five University Business Processes classes (HR700, HR705, HR715, HR725, HR740)New-"Brown Bag"-Interested in becoming an RA?
NU-ORI-Res Dam Training session
SCS course: Grantsmanship for the Research Professional
ASRSP effort reporting 101
NU Financials budget reconciliation and reporting
Audit & Advisory best practices
Specific Responsibilities:
Complexity
Typically administers entire research projects such as:
Pre-Award
Completes pre-award administration of grant &/or contract activities.
Reviews solicitation & determines necessary components.
Organizes proposal, renewal and resubmission applications.
Completes NU OSR forms.
Completes entire application for smaller, less-complicated, simple, standard proposals.
Post-Award
Completes post-award administration of research grants &/or contracts.
Reviews account establishment.
Reviews expenditures.
Tracks formal re-budgeting.
Coordinates core resource account setup and maintenance.
Provides data needed for the preparation of interim and final financial and technical progress reports.
Participates in account close out activities.
Monitors project under spending and overspending.
Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly.
Financial
Reviews &/or approves transactions.
Reconciles standard budget & payroll information ensuring that appropriate sponsored accounts are charged.
Prepares payroll journals to enter or correct funding of salary from sponsored projects.
Prepares and coordinates signatures on 90 day letters required when transactions are not timely.
Human Resources
Processes paperwork associated with hiring & termination of employees and orient new employees.
Compliance
Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Becomes familiar with regulations involving research safety, animal subjects and human subjects.
Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
1 year financial or administrative support experience in a research environment or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Organization, time management, detail oriented
Multi-tasking, communication
Target hiring range for this position will be between $55,128-$68,911 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
