Executive Assistant

at Aston Carter in Chicago, Illinois, United States

Job Description

Description:

Aston Carter has partnered with a CPG company located in Downtown Chicago. They are immediately seeking an Executive Assistant to top support their EVP.

Responsibilities

- Provide administrative support to the EVP.

- Be responsible for scheduling and managing the calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external partners, with a sense of urgency and the utmost confidentiality.

- Organize and coordinate travel and related requirements to include flight tickets, hotel bookings, expense reports.

- Answer phone calls in a polite and professional manner with speed, routing them to the appropriate individuals, and organizing catering.

- Independently administer several assigned responsibilities, ensuring accuracy and excellent customer service.

- Contribute to the excellent reputation of the organization through professional, friendly and respectful interactions internally and externally.

- Proofreads, answers, and composes routine correspondence both handwritten and electronic, including board communications and other related materials for senior management; prepare selective summaries and any follow-up actions for the EVP

- Undertake special assignments/projects on a wide variety of issues as requested by the EVP

- Provide support in arranging meetings including collation of speaking notes or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.

Qualifications:

- College degree in business management or related field, or training in secretarial skills, office management or administrative studies

- 7+ years supporting C- Level Executives

- Integrity, great attention to detail and excellent organizational skills under pressing time constraints

- Interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with team members, including staff, board members and external partners

- Highly resourceful team-player with the ability to be effective independently

- Ability to deal with ambiguity, change and a dynamic business environment

- Demonstrated proactive approaches to problem-solving with strong decision-making capability

- Proven ability to handle confidential information with discretion, be adaptable to several competing demands, and demonstrate exceptional customer/client service and response

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.