at Northwestern University in Evanston, Illinois, United States
Job Description
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Job ID50243
LocationEvanston, Illinois
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Department: MCC Electrical & Computer Eng
Salary/Grade: NEX/11
Job Summary:
Provides day-to-day financial & accounting support of payroll and student funding at the McCormick School of Engineering and Applied Sciences in the Department of Electrical & Computer Engineering using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.
Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations.
Provides administrative &/or clerical support.
Additional/special pay
Analysis
Endowment and gift accounting
Financial Statements
Grants &/or awards
Journal &/or ledger
Payroll
Reconciliation
Salary administration
Student accounts
Student funding
Please note: Supervisor provides objectives & deadlines.Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures.EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.
Specific Responsibilities:
Budget:
Maintains & tracks individual budget accounts.
Coordinates annual budget process including tasks associated with the open/close processes.
Updates calendar, spreadsheets, templates & forms; monitors submissions.
Completes reconciliation procedures.
Creates summary reports.
Coordinates &/or provides information for annual salary review process.
Analysis, Statements & Reporting:
Prepares account, budget, cost, expenditure &/or funds analysis.
Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared.
Creates reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes.
May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions.
Transactions:
Completes & maintains transactions in enterprise systems.
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Reviews; ensures approval based on alternatives regarding practice & policy.
Troubleshoots problems.
Performs /account research as needed.
Obtains additional information from or provides instruction & guidance for customers/; corrects or escalates.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Contacts outside agencies, McCormick Admin or HR Payroll office to obtain clarification of rules &/or regulations.
Enters information into database.
Level 1 NU Financials approval
Process TA appointments in SES and myHR
Grants &/or Awards:
Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
Completes post award accounting.
Sets-up sub-contracts &/or start-up research accounts.
Modifies grant budgets.
Closes grants.
Approves expenditures, Requests for Payroll Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
Processes subcontract payments according to rules & regulations of granting agencies.
Reconciles subcontract payments.
Verifies payroll funding entries.
Corrects charges to various accounts.
Administration:
Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
Provides administrative support in regard to HR matters such as hiring, onboarding, as it relates to student payroll.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
High school diploma or the equivalent.
3 years accounting &/or bookkeeping or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Familiarity with financial reporting.
Target... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
