at Xylem in Carterville, Illinois, United States
Job Description
Join Xylem in the global mission to #LetsSolveWater! As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world’s most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.
We’re Hiring for a Material Coordinator!
If you are excited and passionate about helping #LetsSolveWater, consider joining our team today! Xylem, Inc. is a leading global water technology company servicing more than 150 countries and is dedicated to solving the world’s most challenging water issues. We are looking for individuals to join our mission by exceeding customer expectations through smart sustainable solutions. At Xylem, you will have the opportunity to solve water by participating in our paid Volunteer Program, Xylem Watermark (https://www.xylem.com/en-us/watermark/) !
The Role: The Material Coordinator is responsible for managing parts inventory that meet our fleet and customer requirements for optimal operational maintenance of all equipment. You will look up parts, distribute them to service personnel, process all work order transactions and parts sale orders, complete all parts cycle counts and provide accurate parts information to employees and customers. We offer a full benefits package to include 4 WEEKS Paid Time Off (PTO) for hourly positions, health, dental, vision, investment savings plan, and other additional miscellaneous benefits.
CORE RESPONSIBILITIES: To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.
+ Maintain a clean and organized area with all bins designated and parts located in appropriate bins.
+ Maintain appropriate inventory levels of all parts products to meet sale and repair requirements.
+ Process inventory adjustments, Goods Out to Works and Goods In to Works Transactions, to facilitate accurate accounting of parts, sale, and rental inventory.
+ Complete forms to initiate corporate level inventory adjustments to accurately reflect current inventory state. (Item Code Requests, Inventory Adjustment Form, Hose Fabrication Sheets, Parts Conversion Form, Fleet Set Up Form and Fleet Change Over Form).
+ Process Item to Item Transfers to move items from Sale stock to Rental fleet.
+ Complete Parts Physical Inventory Cycle Counts with goal of 100% accuracy and needs awareness to increase inventory turn rates.
+ Manage inventory usage and replenishment for all Service & Sales Vehicles (Bin-to-Bin Transfers).
+ Process Transfers In/Out of Parts inventory, physically and in the system, for items shipped to/from other branch facilities.
+ Package, ship and receive goods as required via UPS, Federal Express, etc.
+ Submit new Vendor Account Set Up documentation.
+ Order parts, either from the Corporate Distribution Center, alternate branch locations or vendors to maintain stock and fulfill service, sales or rental orders.
+ Order shop, vehicle, safety and branch consumable supplies and shop equipment that are non-order related.
+ Create Purchase Orders, including accurate quantities and pricing, as appropriate based on approved buying channels.
+ Physically receive all incoming goods, verify quantities and complete Goods In as confirmation of goods received. Resolve discrepancies with vendors for any inaccurate shipments.
+ Coordinate and process return shipments to vendors utilizing the Return-To-Vendor Transaction.
+ Manage Customer Owned Asset History, creating external assets (if applicable) and updating data for all Customer Owned Serialized Assets.
+ Process component changes on all fleet and customer owned assets.
+ Open Work Orders for all Fleet, Vehicle, Preparation for Sale and Customer Owned Assets.
+ Create and distribute quotations, as necessary, for billable repairs.
+ Utilize Pump Build Codes to assist internal and external customers in determining appropriate parts required for repairs.
+ Distribute, log and allocate parts issued to mechanics on the appropriate paperwork and in the system.
+ Maintain Work Order documents from start to finish of repair. Obtain and electronically file mechanics service repair report and checklist with work order.
+ Maintain electronic service records for all fleet equipment (including vehicles) and hard copy service records for all customer equipment.
+ Understand Vendor Warranty terms and how to identify units or parts that are within the vendor warranty period.
+ Process Warranty Work Orders and Warranty issues through the Corporate Warranty Department.
+ Provide parts pricing and availability for all stock (list) and procured items (cost) to both internal and external customers, as necessary.
+ Create and distribute quotations, as necessary, for parts sale orders.
+ Process Parts Sale Transactions (New Sales/Returns – Order Placement to Invoicing Submissions).
+ Process credit card payments relative to Customer Billable Work Orders or Parts Sale Orders.
QUALIFICATIONS :
+ One year parts counter experience, preferably in a diesel engine shop or related industrial equipment parts environment
+ One year experience with computerized inventory management system.
+ Six months forklift operation experience working with palletized bulk products as well as heavy equipment.
+ Ability to maintain organized document files, in either electronic and/or hard copy versions
+ Ability to prioritize and multi-task in fast paced environment
+ Ability to respond and support emergency requirements for parts and equipment
+ Ability to effectively communicate both verbally and in written form
+ Demonstrated high levels of attention to detail
+ Proficiency with computer software programs to include Microsoft Office, specifically Word, Excel and Outlook
+ General knowledge of computerized order processing, inventory management and third party shipping software
+ Basic mechanical aptitude
DAY IN THE LIFE :
In this role, the shop working environment may include outdoors, weather extremities, use of PPE, exposures to hazardous material, loud noise, etc. and the physical demands may include but not limited to {regularly sitting, standing, lifting up to 50 lbs.
Standard weekly job hours: 40 hours.
SALARY :
Starting pay is dependent on multiple factors, such as skills, experience and work location, and is not typically at the top of the range. At Xylem we offer a competitive compensation package with a generous benefit package, including Medical, Dental, Vision plans, 401(k) with company contribution, paid time off, paid parental leave and tuition reimbursement.
At Xylem, we embrace diversity and strive to create avenues where employees feel valued and appreciated through our DE&I initiatives and Employee Resources Groups (ERG). Xylem is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Xylem prohibits discrimination, harassment of any kind and does not discriminate in employment on the basis of race, color, religion, sex or sexual orientation (including pregnancy and gender identity), national origin, political affiliation, marital status, medical conditions or disability, genetic information, age, or other non-merit factors.
Salary range:
$39,500.00 – $63,000.00
Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power o
