at DocuSign in Chicago, Illinois, United States
Job Description
Company Overview
Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people's lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign's Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
What you'll do
We are looking for a strategic, proactive, organized, dependable, flexible and people-driven Executive Assistant, to support the Strategy & Operations & Enablement function in the COO organization, as well as their direct reports and, by extension, the broader organization. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive's time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization.
This position is an individual contributor role reporting to Vice President, Sales Strategy & Operations.
Responsibility
Perform administrative tasks for the Strategy & Operations & Enablement orgs, and their directs as delegated, including but not limited to calendar management, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities
Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers and follow-up items
Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
Build and maintain cross-functional and cross-company relationships and leverage such relationships to implement all tasks efficiently and with the best interest of the department, company and customers in mind
Act as back-up to other Executive and Administrative Assistants in the COO organization as needed
Perform other administrative related functions, delegated or assigned
Job Designation
Hybrid: Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
What you bring
Basic
Bachelor's degree or equivalent experience
2+ years of administrative assistant work supporting VP-level executives or higher
Preferred
3+ years of experience assisting multiple executives in a Saas company
Thrives in an unstructured environment with minimal direction
Able to manage multiple executives with different working styles
Experience working at a rapidly-growing company
Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel)
Excellent organization, attention to detail and ability to context switch between tasks and topics
High level of integrity
Excellent communication skills
Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly
Wage Transparency
Based on applicable legislation, the below details pay ranges in the following... For full info follow application link.
DocuSign is an Equal Opportunity Employer. Individuals seeking employment at DocuSign are considered without regards to race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status, or any other legally protected category.
