at Northern Illinois University in DeKalb, Illinois, United States
Job Description
Position Information
Working Position Title
Office Manager (630)
Classification
Office Manager
Position Number
00000630
Open Date
06/17/2024
Close Date
06/28/2024
Priority Review Date
Employee Class
Staff
Full-Time/Part Time
Full-Time
FTE
1.00
Position Status
Regular
FLSA
Non-Exempt
Job code
3266
Union Representation
Union
Union Code
AFC - AFSCME C, Local #1890
Unit/Department
Marketing
College/Unit
College of Business Dean
Division
Academic Division
Location
BH 128
Link to Department Website or Custom Search Page
www.cob.niu.edu
Position Summary, Requirements, and Qualifications
Overview
With approximately 15,000 students, Northern Illinois University (NIU) is one of the largest public universities in the state of Illinois. NIU strives to improve outcomes for all students by identifying and removing barriers that disproportionately hinder the academic achievement and student experience of historically and currently underserved populations.The AACSB-accredited College of Business provides a highly engaged learning experience for approximately 2,000 undergraduates and 900 graduate students and is deeply committed to building and sustaining an inclusive and equitable working and learning environment for all of our students, staff, and faculty.
The Office Manager serves as assistant to the Department Chair in the Department of Marketing in the College of Business and provides administrative support for faculty, instructors, and staff members.
Position Summary
The Office Manager reports directly to the Chair of the Department of Marketing. The individual serves as the personal/confidential assistant to the Chair and provides administrative support that includes office management, personnel, budgetary, student oversight, and secretarial support for the Department Chair, faculty, and staff. This includes but is not limited to the Professional Sales Program and the Digital Marketing (Graduate and Undergraduate) Programs in the Department of Marketing. It is imperative that the Office Manager maintains confidential faculty merit/promotion/tenure and service report files as well as personnel files for civil service staff.
As a representative of the department, the Office Manager communicates and coordinates activities with COB Dean's Office, COB department offices, COB MBA Programs Office, COB student organizations, Offices of the Provost, Advancement/Foundation, Procurement, Registration and Records, Accounting, Bursar, and HRS offices related to Payroll and HR, alumni, and Management Executive Advisory Council members.
Although the primary function of this position is to support programming of the Department of Marketing and support its Chair, this position may be called upon during times of need to provide administrative coverage for other units in the college as well. Therefore, the expectation is that this is an in-person role with some flexibility granted as appropriate based on departmental and college needs.
Essential Duties and Responsibilities
Budget and Financial Administrative Support - 25%
Develops and monitors the budgets of general revenue accounts for the Department of Marketing and applicable NIU Foundation accounts on an on-going basis.
Prepares administrative paperwork for allocation and disbursement from these accounts.
Maintains transaction data on all accounts and prepares account balance summaries.
Assures that each expenditure is allocated consistent with university policies, as to the correct fund, cost center, and line item.
Assists the chair with preparation of the annual and summer budgets.
Prepares for deposit and disbursement of funds.
Maintain records of all expenditures for line items: purchasing office supplies, commodities, printing services, postage, contractual services, travel expenditures, P-card purchases.
Process all travel vouchers, check requests, and open orders.
Assists in administration of scholarship accounts and disbursements with department chair, Foundation Office, and students.
Office Operations - 25%
Represents the department as customer service representative. Being physically present in the office during most College of Business open times is essential.
Provides delegation of duties and time management for student worker(s) to provide an efficient, orderly workflow in the... For full info follow application link.
In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.
