at Natural Resources Defense Council, Inc. in Chicago, Illinois, United States
Job Description
Workplace Associate CH
Job Locations
US-IL-Chicago
Job ID
2024-5580
# of Openings
1
Group
Workplace Strategy
Overview
NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Beijing; Bozeman, Montana; Chicago; New Delhi; New York; San Francisco; Santa Monica; and Washington, D.C.
NRDC is seeking a Workplace Strategy Associate to work with the Workplace Strategy team in our Chicago office. This is a hybrid position.
Position Summary
The Workplace Associate will support the efficient day-to-day operation of the Chicago office. Reporting to the Director of Office Planning, the position is responsible for ensuring a safe and healthy work environment for staff and enforcing policies and procedures that impact on the office.
Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the following essential functions:
Office & Building Management:
Support Senior Workplace Management Specialist with facility operations and maintenance of the office. Areas of responsibilities include facility management, inventory and purchase supplies, furniture procurement, overseeing office maintenance, and security.
Use our ticketing system for receiving and responding to company program and office repair and maintenance requests, determining the nature of the problem(s) and either completing the request or recommending appropriate solutions to employees in a timely manner.
Support Senior Workplace Management Specialist with researching new vendors, RFP (Request for Proposals) processes & following institutional processes on contract submittals that align with NRDC's values and DEI (Diversity, Equity, and Inclusion) goals.
Serve as point of contact for facility operations and maintenance of the office and building.
Manage guest/visitor experience.
Office Culture:
Provide support for staff engagements that promote NRDC culture, such as full staff meetings, summer gatherings, annual holiday parties, etc.
Point of contact for coordinating office events, meetings, and use of conference rooms.
Collaborate with Senior Workplace Management Specialist to orient new employees and interns to our office and train them on office protocols and procedures.
Provide high employee engagement and positive experiences for in-office and remote staff.
Administration:
Process invoices for CH, DC and NY offices.
Daily monitoring of main reception line voicemails and dissemination to appropriate parties, including tracking call volume.
Manage incoming and outgoing mail and deliveries.
Manage Kastle visitor management system and general office security including creating access cards and resolving issues related to KastlePresence app, and the Kastle security system.
Provide support for AgilQuest, RFP, contracts, and data processing in collaboration with Senior Workplace Management Specialist.
Order office supplies and ensure office amenities are offered and accessible.
Qualifications
Minimum Education & Experience:
2-year Associate's degree or equivalent work experience
1 year of general office administration experience including processing invoices and expense reports
1-2 years of administrative support experience
Skills, Abilities, Competencies:
Proficient with MS Office Suite, including Outlook, Word, Excel, Teams.
Ability to travel to NRDC... For full info follow application link.
NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming a diversity of voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement. We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
