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Office Administrator/Receptionist, Human Resources - HUMAN004719-00001

at Federal Signal Corporation in Downers Grove, Illinois, United States

Job Description

 

Essential duties and responsibilities include, but are not limited to:

  • Performing office/receptionist tasks to support the corporate office
    • Greet and escort visitors to meeting rooms and notify corporate team of arrival
    • Receive and distribute mail/FedEx/UPS on a daily basis
    • Maintain inventory of kitchen, office supplies, mail supplies, and toner for all Corporate office departments; place replenishment orders as necessary
    • Maintain kitchen and common areas, including coffee equipment, dishwashers, etc.
    • Maintains corporate phone lists
    • Process work orders for office space issues as required, including procuring equipment new hires
    • Retrieve phone messages left on the Corporate number and forward to appropriate party for further handling
    • Greet and escort visitors to meeting rooms and notify corporate team of arrival
  • Performing administrative tasks and services to support effective and efficient operations of the Corporate HR Department
    • Data entry into key systems e.g., UKG payroll
    • Complete and record invoice processing & payment
    • Maintain accurate and up-to-date corporate human resource files, records, and documentation with integrity and confidentiality
    • Assist/support employee on-boarding and separation
    • Provide administrative support to the HR department
    • Assist with mailing of COBRA initial notices
    • Assist with planning and execution of special events such as annual benefits enrollment and preparation of employment packages for new hires/acquisitions
  • Performs other duties as assigned.

Knowledge, skills, abilities and qualifications for this position:

  • Ability to greet visitors warmly and professionally, represent the Company and interact with others in an ethical and appropriate manner
  • Ability to meet deadlines and communicate proactively; comfortable working in a dynamic environment;
  • Willingness and ability to function as an effective team member through good communication and cooperation to meet departmental goals
  • Strong customer service-orientation
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
  • Excellent organizational skills and attention to detail
  • Proficient with Microsoft Office Suite or related software
  • Intellectually curious, commitment to excellence, and interest in learning new responsibilities once existing responsibilities are mastered
  • Touch-it-once, do-it-right approach to work responsibilities

Education and prior work experience:

  • Associates degree or related experience
  • Experience working in the corporate headquarters of a public company, or equivalent work setting, highly desired

Benefits of Employment

In addition to excellent career growth opportunities, Federal Signal Corporation offers a wide array of benefits including: annual bonus potential, insurance (life, medical, dental, vision), paid holidays, paid vacation, 401(k) with matching contributions and tuition reimbursement. We provide our employees with a smoke-free, drug-free workplace.

About Us

Federal Signal Corporation (NYSE: FSS) builds and delivers equipment of unmatched quality that moves material, cleans infrastructure, and protects the communities where we work and live. Founded in 1901, Federal Signal is a leading...

Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity

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Job Posting: 11987175

Posted On: Jun 18, 2024

Updated On: Jul 18, 2024

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