at Federal Signal Corporation in Downers Grove, Illinois, United States
Job Description
Essential duties and responsibilities include, but are not limited to:
- Performing office/receptionist tasks to support the corporate office
- Greet and escort visitors to meeting rooms and notify corporate team of arrival
- Receive and distribute mail/FedEx/UPS on a daily basis
- Maintain inventory of kitchen, office supplies, mail supplies, and toner for all Corporate office departments; place replenishment orders as necessary
- Maintain kitchen and common areas, including coffee equipment, dishwashers, etc.
- Maintains corporate phone lists
- Process work orders for office space issues as required, including procuring equipment new hires
- Retrieve phone messages left on the Corporate number and forward to appropriate party for further handling
- Greet and escort visitors to meeting rooms and notify corporate team of arrival
- Performing administrative tasks and services to support effective and efficient operations of the Corporate HR Department
- Data entry into key systems e.g., UKG payroll
- Complete and record invoice processing & payment
- Maintain accurate and up-to-date corporate human resource files, records, and documentation with integrity and confidentiality
- Assist/support employee on-boarding and separation
- Provide administrative support to the HR department
- Assist with mailing of COBRA initial notices
- Assist with planning and execution of special events such as annual benefits enrollment and preparation of employment packages for new hires/acquisitions
- Performs other duties as assigned.
Knowledge, skills, abilities and qualifications for this position:
- Ability to greet visitors warmly and professionally, represent the Company and interact with others in an ethical and appropriate manner
- Ability to meet deadlines and communicate proactively; comfortable working in a dynamic environment;
- Willingness and ability to function as an effective team member through good communication and cooperation to meet departmental goals
- Strong customer service-orientation
- Excellent verbal and written communication skills
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
- Excellent organizational skills and attention to detail
- Proficient with Microsoft Office Suite or related software
- Intellectually curious, commitment to excellence, and interest in learning new responsibilities once existing responsibilities are mastered
- Touch-it-once, do-it-right approach to work responsibilities
Education and prior work experience:
- Associates degree or related experience
- Experience working in the corporate headquarters of a public company, or equivalent work setting, highly desired
Benefits of Employment
In addition to excellent career growth opportunities, Federal Signal Corporation offers a wide array of benefits including: annual bonus potential, insurance (life, medical, dental, vision), paid holidays, paid vacation, 401(k) with matching contributions and tuition reimbursement. We provide our employees with a smoke-free, drug-free workplace.
About Us
Federal Signal Corporation (NYSE: FSS) builds and delivers equipment of unmatched quality that moves material, cleans infrastructure, and protects the communities where we work and live. Founded in 1901, Federal Signal is a leading...
Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity
