at Transdev in Lombard, Illinois, United States
Job Description
About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.
Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world.
As an operator and global integrator of mobility, we are driven by our purpose. Transdev – the mobility company – empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at www.TransdevNA.com or watch an overview video at https://youtu.be/ilO5cv0G4mQJob
Summary: The Accounts Payable Manager is responsible for overseeing the entire accounts payable process within the organization. This includes managing the AP team, ensuring timely and accurate payment of invoices, maintaining relationships with vendors, and implementing best practices to streamline AP processes. The ideal candidate will possess strong leadership skills, a keen eye for detail, and an understanding of accounting principles and accounts payable procedures. Experience in procurement is highly valued, as it provides a comprehensive understanding of the end-to-end procurement-to-payment cycle.
Key Responsibilities:
+ Leadership and Management:
+ Supervise and lead the accounts payable team, providing guidance, training, and performance evaluations.
+ Foster a collaborative and efficient work environment within the AP department.
+ Build and maintain relationships with Operations and Vendors.
+ Communicate effectively with Operations to improve P2P deficiencies.
+ Develop and implement AP policies and procedures to enhance efficiency and accuracy.
+ Accounts Payable Process Management:
+ Perform day-to-day processing of financial A/P transactions, including invoice matching to PO, ensuring proper approval.
+ Facilitate multiple payment methods in AP weekly payment cycle (Check, EFT, Wire).
+ Process special handle payments and manage month-end close processes.
+ Verify vendor accounts by reconciling monthly statements as needed.
+ Vendor Relationship Management:
+ Manage weekly support of utility and telecom invoices using vendor portals.
+ Collaborate with the Vendor Management team to ensure seamless integration of procurement and accounts payable processes.
+ Ensure timely response to vendor inquiries to maintain strong customer service.
+ Travel and Expense Management:
+ Oversee the set up all new users with card providers and software solutions.
+ Reconcile and audit expense reports and P-Cards from multiple business units.
+ Prepare month-end accrual reporting for T&E and P-Card, and provide monthly reporting and spend analysis.
+ System and Technology Management:
+ Serve as the system owner, overseeing two AP platforms: Bottomline and Basware.
+ Develop, implement, and maintain systems, procedures, and policies applicable to the accounts payable function to ensure efficient company operations and working capital management.
+ Procurement Coordination:
+ Collaborate with the procurement team to ensure seamless integration of procurement and accounts payable processes.
+ Coordinate with the Procurement team to ensure quality control of vendor invoice data and format in automated processes for accurate vendor and payment processing.
+ Liaise with Procurement to increase electronic transactions with vendors and support JDE data management.
+ Support procurement activities, including vendor selection and negotiation, to align with AP policies and procedures.
+ Leverage procurement experience to enhance vendor management and improve payment terms.
+ Reporting and Analysis:
+ Prepare and analyze AP Aging reports and related KPIs.
+ Prepare month-end accruals for the Accounting team.
Qualifications:
+ Education:
+ Bachelor’s degree
+ Experience:
+ 2-4 years of relevant AP or related experience working with vendors in a high-paced, high-volume processing environment.
+ Working knowledge of JDE
+ Familiarity with AP automation tools – Basware and Bottomline Technologies applications preferred.
+ Strong familiarity with T&E management tools – Concur preferred.
+ Working knowledge of EDI setup and processing.
+ Procurement experience is highly valued, with an understanding of the procurement-to-payment cycle.
+ Experience in a transit environment preferred.
+ Skills and Knowledge:
+ Experience with PO systems – Basware, Hexagon, iProcure preferred
+ Proficiency in Microsoft Excel.
+ Strong organizational skills and attention to detail.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.
Drug-free workplace
If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.
California applicants: Please Click Here for CA Employee Privacy Policy.
Job Category: Administrative / Clerical / Payroll / HR / Accounting
Req ID: 2482
Pay Group: NF2
Cost Center: 839
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.
Drug-free workplace
If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.
California applicants: Please Click Here for CA Employee Privacy Policy.
About Transdev
Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.
Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from
