iMSKA Office Supervisor - Remote

at ATI Physical Therapy in Bolingbrook, Illinois, United States

Job Description


We are seeking a highly organized and detail-oriented individual to join our team as an Office Supervisor. The ideal candidate will be responsible for overseeing the administrative operations of the Institute while also managing day-to-day office transactions and records. This role requires excellent multitasking abilities, strong communication skills, and a solid understanding of bookkeeping principles.

This is a remote position.

Work hours/schedule: 8:00am-5:00pm Central Time

What you bring to be successful/qualifications:

- Proven experience in office management and bookkeeping roles required.

- Proficiency in accounting software (e.g., QuickBooks, Xero) and MS Office suite required.

Direct reports: None



- Manage accounts payable and accounts receivable processes, including invoicing clients, processing payments, and reconciling accounts.

- Maintain accurate records by recording day-to-day transactions in the accounting software.

- Prepare financial reports, such as profit and loss statements, balance sheets, and cash flow statements, on a regular basis.

- Assist with budgeting and forecasting activities to ensure financial stability and growth.

- Ensure timecards are completed for processing payroll on a bi-weekly basis

Administrative Support:

- Assist director in creation and tracking of annual reports

- Support learning delivery of residency and fellowship materials

- Support the hiring process by posting job openings, scheduling interviews, and conducting initial screenings

- Assist with onboarding new employees and facilitating training sessions as needed

Compliance and Regulation:

- Ensure compliance with all relevant laws, regulations, and company policies related to financial transactions, data protection, and workplace safety.

- Keep abreast of changes in accounting standards and regulations to ensure accurate financial reporting.

- Maintenance of all policies & procedures

Office Management:

- Act as the main point of contact for vendors, suppliers, and service providers

- Manage office and training-related supply needs to support Institute team and CEU faculty

- Handle general office correspondence, including emails, phone calls, and mail.

CEU approval:

- Maintain CEU calendar and administration

- Track, submit, and maintain organized records of state level CEU approvals

- Issue post completion assessment and manage attendance records

H1B administration:

- Creation and tracking of iMSKA H1B applications

o Train on what needs to be done (training completed by ATI resource)

- Assist in green card applications


Minimum Education


- HS diploma


- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

Minimum Experience


- Proven experience in office management and bookkeeping roles.

- Proficiency in accounting software (e.g., QuickBooks, Xero) and MS Office suite.

Knowledge Skills and Abilities:

- Strong analytical skills and attention to detail.

- Excellent organizational and time management abilities.

- Ability to work independently and as part of a team.

- Excellent communication and interpersonal skills.

Virtual Employee?


ReqID 2024-20750

Job Locations US-IL-Bolingbrook

Job Category iMSKA

Pay Class Full Time

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Job Posting: JC261371656

Posted On: Jun 19, 2024

Updated On: Jun 22, 2024

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