at ATI Physical Therapy in Bolingbrook, Illinois, United States
Job Description
Overview
We are seeking a highly organized and detail-oriented individual to join our team as an Office Supervisor. The ideal candidate will be responsible for overseeing the administrative operations of the Institute while also managing day-to-day office transactions and records. This role requires excellent multitasking abilities, strong communication skills, and a solid understanding of bookkeeping principles.
This is a remote position.
Work hours/schedule: 8:00am-5:00pm Central Time
What you bring to be successful/qualifications:
- Proven experience in office management and bookkeeping roles required.
- Proficiency in accounting software (e.g., QuickBooks, Xero) and MS Office suite required.
Direct reports: None
Responsibilities
Bookkeeping:
- Manage accounts payable and accounts receivable processes, including invoicing clients, processing payments, and reconciling accounts.
- Maintain accurate records by recording day-to-day transactions in the accounting software.
- Prepare financial reports, such as profit and loss statements, balance sheets, and cash flow statements, on a regular basis.
- Assist with budgeting and forecasting activities to ensure financial stability and growth.
- Ensure timecards are completed for processing payroll on a bi-weekly basis
Administrative Support:
- Assist director in creation and tracking of annual reports
- Support learning delivery of residency and fellowship materials
- Support the hiring process by posting job openings, scheduling interviews, and conducting initial screenings
- Assist with onboarding new employees and facilitating training sessions as needed
Compliance and Regulation:
- Ensure compliance with all relevant laws, regulations, and company policies related to financial transactions, data protection, and workplace safety.
- Keep abreast of changes in accounting standards and regulations to ensure accurate financial reporting.
- Maintenance of all policies & procedures
Office Management:
- Act as the main point of contact for vendors, suppliers, and service providers
- Manage office and training-related supply needs to support Institute team and CEU faculty
- Handle general office correspondence, including emails, phone calls, and mail.
CEU approval:
- Maintain CEU calendar and administration
- Track, submit, and maintain organized records of state level CEU approvals
- Issue post completion assessment and manage attendance records
H1B administration:
- Creation and tracking of iMSKA H1B applications
o Train on what needs to be done (training completed by ATI resource)
- Assist in green card applications
Qualifications
Minimum Education
Required:
- HS diploma
Preferred:
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
Minimum Experience
Required:
- Proven experience in office management and bookkeeping roles.
- Proficiency in accounting software (e.g., QuickBooks, Xero) and MS Office suite.
Knowledge Skills and Abilities:
- Strong analytical skills and attention to detail.
- Excellent organizational and time management abilities.
- Ability to work independently and as part of a team.
- Excellent communication and interpersonal skills.
Virtual Employee?
Yes
ReqID 2024-20750
Job Locations US-IL-Bolingbrook
Job Category iMSKA
Pay Class Full Time
