at University of Illinois at Chicago in Chicago, Illinois, United States
Job Description
Office Support Assistant
Office Support Assistant
Hiring Department: Trucks & Cars
Location: Chicago, IL USA
Requisition ID: 1025893
Posting Close Date: June 24, 2024
Salary: $16.54
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
Description:
The University of Illinois Chicago Transportation department seeks an experienced Office Support Assistant. The Office Support Assistant will support the Director of Transportation, Sub Foremen, Movers, and other personnel within the Transportation facility. This position will assist with high-volume customer service, scheduling and canceling reservations, scheduling vehicle maintenance appointments, filing appropriate paperwork, arranging internal billing, distributing rental vehicles, creating work orders, data entry and polling, and preparing Excel spreadsheets and monthly reports.
Duties & Responsibilities:
Tasks include filing paperwork, answering multiple telephone lines, data entry, copying, scheduling moves, creating Excel spreadsheets, and managing work orders through FMWeb. This involves communicating with university departments to provide answers and quotes/estimates on projects, coordinating with foreman and subforemen on daily, weekly, and monthly schedules, sending messages to proper personnel, providing information on transportation department services, and submitting service requests.
Create and file month-end billing, fiscal year-end billing, daily/monthly invoices, mail distribution, copy machine maintenance, and assisting department staff members. Other responsibilities include ordering supplies and equipment for the unit with proper approval, monitoring and procuring maintenance services for pallet jacks and other moving equipment, and providing quality customer assistance.
Handle Preventative Maintenance Lists through FMWeb, create Excel spreadsheets, track monthly motor pool vehicles, create, process, and close Work Orders, notify departments (vehicle pick-up/drop off), dispatch towing vehicles, arrange emissions testing notifications (department notification), maintain Safety Lane Reporting-contact vendors to obtain quotes/estimates on vehicle repairs.
Provide customer assistance to departments/units (down vehicles, moving vehicles, mechanical questions). Assist Transportation with daily billing of rental cars, replacement vehicles, special assignments, and motor pool daily trips.
Communicate with departmental staff, assist other units within the Transportation facility, and submit service requests.
Assist with high volume rental service, department check-in for vehicle pickup, supply vehicle gas cards or I-pass, key distribution, paperwork approval, mileage verification, explain the return process of materials and vehicles, and answer... For full info follow application link.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
