at Spectraforce Technologies Inc. in LibertyvilleMettawa, Illinois, United States
Job Description
Job Title: Project Manager
Location: Mettawa (Lake County), IL or Bay Area (South San Francisco, CA)
Duration: 6 Months
Overview:
The Oncology Business Operations team leads strategy and maximizes effectiveness across U.S. Oncology, focusing on Congresses, Sponsorships, Speaker Programs, GPO Execution, and External Consulting arrangements. This team collaborates with other U.S. Commercial Oncology teams to establish and manage strategies from brand plans, create annual plans, and support flawless execution alongside internal functions.
Key Responsibilities:
Contract Management:
Manage and track contracting operations for external/customer-facing initiatives (e.g., Sponsorships, Exhibits, Memberships).
Support department initiatives with cross-functional teams, ensuring compliance with company requirements and SOPs.
Coordinate and track compliance documentation for each request.
Track, monitor, and report any variances in process flows.
Analyze the contracting process, identify bottlenecks, quantify issues, and recommend solutions.
Project Management:
Build and maintain relationships with stakeholders.
Develop, track, and manage request timelines to ensure on-time execution.
Align focus and resources with business strategy and needs.
Lead and coordinate meetings and touch points with key stakeholders.
Track and manage project status, identifying risks to achieving milestones.
Utilize multiple systems/software tools (e.g., Salesforce, Veeva, SRM, SNAPP, iHub, Vendor Master, SharePoint) to capture, read, analyze, and report data.
Financial Management:
Support the Vendor Management process.
Receive invoice/payment requests, determine appropriate compliant solutions, and facilitate/executive payments.
Follow the Administrative Check Requests process, ensuring accuracy.
Troubleshoot payment challenges elevated by business unit staff and/or vendors.
Other Responsibilities:
Generate ad hoc reports.
Provide coverage support in the absence of direct or cross-functional team members.
Qualifications:
Required:
Bachelor's Degree
3+ years of professional experience
Proficiency in MS Word, Excel, PowerPoint, Outlook
Highly self-motivated, detail-oriented, and results-driven
Strong organizational skills
Excellent project management, verbal, written, and professional communication skills
Ability to effectively collaborate with various departments
Comfortable with last-minute requests and changes
Ability to thrive in an environment with some ambiguity
Ability to manage multiple competing priorities
Quick to learn new programs and processes
Preferred:
Knowledge and experience in hematology and solid tumor markets
Pharmaceutical industry experience
Continuous Improvement and/or Change Management skills
About Us: Established in 2004, SPECTRAFORCE is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of "human connection," defined by our branding attitude of NEWJOBPHORIA, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic... For full info follow application link.
SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.
