at Robert Half in Chicago, Illinois, United States
Job Description
Description We are seeking an Office Manager for our team located in Chicago, Illinois. This role involves managing day-to-day office operations, fostering a productive work environment, and maintaining excellent relationships with internal employees, recruits, vendors, and external clients. The position requires the individual to be in-office for two days a week, with the option of remote work for the remaining three days.
Responsibilities:
- Answer and direct office phone calls, ensuring messages are taken when necessary.
- Greet and assist visitors, ensuring a positive and detail oriented first impression.
- Plan and organize inter-office and virtual events to create an engaging experience.
- Provide administrative support to various department leaders, including calendar and expense management.
- Assist in the preparation of meetings, which may include ordering meals or arranging specific equipment or materials.
- Collaborate closely with internal departments to ensure projects are completed on time and accurately.
- Assist with onboarding of new hires in the office, providing necessary office information and acclimation.
- Maintain the appearance of the office and meeting rooms, ensuring cleanliness and comfort.
- Manage office equipment and restock supplies as needed.
- Handle and distribute office mail.
- Assist HR/IT teams with tasks such as setting up IT equipment and cleaning/restocking desks.
- Ensure office bills are sent to finance for processing.
- Maintain seating charts and employee office lists.
Skills:
- Proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook
- Knowledge of Accounting Functions, Accounts Payable (AP), Accounts Receivable (AR), Billing Functions
- Strong Customer Service skills
- Experience with Concur Expense, Concur Travel, Calendar Management, Event Planning Requirements – A minimum of 2 years of experience as an Office Manager or similar role.
- Proficiency in Microsoft Office Suites including Microsoft Excel and Microsoft Outlook.
- Familiarity with Accounting Functions including Accounts Payable (AP) and Accounts Receivable (AR).
- Experience with Billing Functions and Customer Service.
- Knowledge of Concur Expense and Concur Travel for expense and travel management.
- Experience in Calendar Management and Event Planning.
- Ability to handle office tasks such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- Problem-solving attitude with an eye for detail.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
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