at University of Illinois in Urbana, Illinois, United States
Job Description
Human Resources GeneralistSchool of Integrative Biology & School of Earth, Society, & Environment
College of Liberal Arts & Sciences
University of Illinois at Urbana-Champaign
Job Summary
The Human Resources Generalist performs a variety of HR related duties in support of faculty and administration within a designated portfolio.
Duties & Responsibilities
Employee Record Management (employment transactions, payroll)
• Process all employee record transactions; process adjustments
• Serve as the primary processor for bi-weekly staff and hourly student payroll
• Communicate leave practices and policies; collect, review, and submit benefit leave usage for all employee groups; maintain records
• Maintain comprehensive confidential records
Employment Processes (Hiring, onboarding, separating)
• Coordinate and process Extra Help, Academic Hourly, Retiree Rehire, and Affiliate hires; may assist with HR search processes
• Consult campus resources and collective bargaining agreements on appropriate salary minimums and ranges for offer letters
• Provide guidance on policies and procedures related to work authorization including processing visa requests and green card processing and paperwork; monitor eligibility dates; may assist with work authorization processing
• Facilitate special employment cases such as notice of non-reappointments and retention cases
• Conduct the onboarding process for new hires
• Coordinate separation processes
Labor & Employee Relations
• Provide guidance to units on applicable collective bargaining agreement language, policies and rules and Provost Communications
• Provide guidance for leaves of absence and Family and Medical Leave Act requests
• Provide guidance on policies related to Ethics, Title IX, ANCRA and Statement of Economic Interests, Report of Non-University activities, ensure compliance with annual trainings and reporting
Other
• Run reports to assist in data collection
• Other related duties as assigned to further the mission of the unit.
Required Qualifications
Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
Two (2) years (24 months) of work experience performing professional-level human resources duties.
Preferred Qualifications
Minimum of two years of progressive work experience that demonstrates strong ability to research, interpret and make recommendations based on HR policy. Experience working in a union environment and interpreting contract language. Experience with common computer applications and demonstrated ability to learn new programs. Experience providing human resources support and coordination at the University of Illinois-Urbana Champaign. Experience in documentation, training, search and hire practices, work authorizations, and/or appointments processing. Project management training and/or experience working on HR information systems projects.
Successful candidates will have:
- Proven track record of customer service to diverse clients. Possess excellent interpersonal skills, the ability to communicate effectively with others, the ability to interact with a broad array of internal and external constituents. Awareness of, and sensitivity to, cultural and linguistic differences, commitment to diversity and inclusion.
- Results oriented with strong organizational and time management skills, and the ability to concurrently manage multiple complex tasks, meticulous attention to detail.
- Knowledge of University and Campus policies related to Human Resources including but not limited to those listed in the Campus Administrative Manual, Provost's Communications, and Policies and Rules. Knowledge of BANNER, HRFE, Cornerstone, JDExpert, I-9 Tracker, ANA, PARIS, and Webi. Working knowledge of University of Illinois business and human resources policies and procedures.
This is a 100% full-time Civil Service 5020 - Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The starting target salary for this position is $48,000. The final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. Sponsorship for work authorization is not available for this position. This position is on-site at the University of Illinois Urbana-Champaign campus.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on July 5, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences.. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
For assistance with resume creation and mock interviews, please follow this link for University of Illinois Human Resources workshops (held every other week): https://illinois.csod.com/ux/ats/careersite/1/home/requisition/1595?c=illinois
The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .
Requisition ID: 1025127
Job Category: Administrative
Apply at: https://jobs.illinois.edu
