at Robert Half in Downers Grove, Illinois, United States
Job Description
Description
Responsibilities:
- Greet and welcome visitors, ensuring a professional atmosphere
- Efficiently answer and direct phone calls, displaying excellent customer service skills
- Keep the reception area tidy and organized, promoting a positive workplace
- Schedule and coordinate appointments and meetings, demonstrating effective time management
- Assist with administrative tasks such as sorting mail and managing office supplies
- Set up conference rooms with necessary equipment and materials for meetings
- Coordinate catering for meetings and events, taking into account dietary preferences and restrictions
- Monitor and maintain office equipment, such as printers and copiers
- Assist other departments with administrative tasks as needed, showcasing versatility and teamwork
- Uphold company policies and procedures regarding security and confidentiality, demonstrating a high level of trustworthiness and integrity.
Requirements- Must be proficient in answering inbound calls and managing multi-line phone systems.
- Expected to perform receptionist duties including welcoming and directing visitors.
- Responsible for scheduling and managing customer meetings.
- Must have strong organizational awareness and the ability to multitask.
- Required to provide administrative assistance such as filing, typing, copying, and data entry.
- Must have excellent verbal and written communication skills.
- Should be proficient in using office equipment such as printers, scanners, and photocopiers.
- 3-5 years in customer service
- Must possess excellent customer service skills.
- Proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook is necessary.
- Must maintain confidentiality and protect sensitive data at all times.
- Ability to work independently and as part of a team.
- Must have a high school diploma or equivalent.
- Prior experience in a receptionist role or similar is preferred.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
