at Northwestern University in Evanston, Illinois, United States
Job Description
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Job ID50304
LocationEvanston, Illinois
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Department: NUQ - Qatar Support Office
Salary/Grade: EXS/5
Job Summary
Reporting to the Manager of the Qatar Support Office, the Program Coordinator oversees a variety of Evanston-based operational functions and initiatives for Northwestern Qatar (NU-Q). Principal responsibilities include business travel arrangements for both internal and external visitors, coordination of weekly mail and shipping services, processing expense reports, invoices, and other financial operations, assisting with NU-Q events and activities on the Evanston campus, assisting with orientation and recruitment for student exchange programs, and maintaining day-to-day office functions and office organization. Program Coordination requires close collaboration with the diverse units at NU-Q and various departments within our partner schools and central administration in Evanston. The Qatar Support Office is a small team that manages a variety of activities for NU-Q, and the office's mission and duties will evolve.
Please note: This role may be expected to travel to the Northwestern Qatar campus at least once a year. For consideration, please submit a cover letter along with resume.
Administration
Manages day to day operations.
Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives
Budgets & Financial
Participates in budget preparation.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US or e-mail from customers/vendors; corrects or escalates
Communication, Outreach & Recruitment
Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.
Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.
Evaluation
Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.
Events
Coordinates programming, educational, student, alumni, workshops, meetings, etc., including speakers, agendas, etc.
Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
Ensures that event details, including communication, venues, presenters, travel arrangements, materials, refreshments and technology, are arranged and completed in an appropriate and timely manner.
Strategic Planning
Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations.
Resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.)
Organizes new student activities.
Performs other duties as assigned
Minimum Competencies and Qualifications
Bachelor's degree + 1 year program administration or similar experience; or 3 years program administration or similar experience
Intermediate knowledge of word processing, spreadsheet, email, programs and familiarity with social networking applications is required.
Preferred Competencies and Qualifications
Experience with Northwestern financial and operational systems.
Familiarity with issues in international education and Middle East culture
Excellent communication, interpersonal, and organizational skills.
Target hiring range for this position will be between $49,850 per year to $65,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
