at Northwestern University in Evanston, Illinois, United States
Job Description
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Job ID49882
LocationEvanston, Illinois
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Department: MCC Undergraduate Engineering
Salary/Grade: NEX/11
Job Summary:
This position is the initial point of contact for the Office of Undergraduate Engineering, offering support to students, staff, and faculty by performing financial, reception, and administrative functions.
Provides day-to-day financial & accounting, payroll and student funding support for the Office of Undergraduate Engineering, using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.
Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations.
Accounting policy & procedure
Accounts payable
Additional/special pay
Bank deposits
Chart &/or account coding
Expense reimbursement
Financial Statements
Grants &/or awards
Inventory
Journal &/or ledger
Payroll
Procurement card program
Purchase orders
Wire transfers
Please note: Supervisor provides objectives & deadlines.Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures.EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.
Specific Responsibilities:
Budget:
Maintains & tracks individual budget accounts.
Completes reconciliation procedures.
Analysis, Statements & Reporting:
Prepares account, budget, cost, expenditure &/or funds analysis.
Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared.
May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions.
Transactions:
Completes & maintains transactions in enterprise systems.
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Reviews; ensures approval based on alternatives regarding practice & policy.
Troubleshoots problems.
Performs vendor/account research as needed.
Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
Enters information into database.
Grants &/or Awards:
Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
Completes post award accounting.
Sets-up sub-contracts &/or start-up research accounts.
Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
Processes subcontract payments according to rules & regulations of granting agencies.
Reconciles subcontract payments.
Verifies payroll funding entries.
Corrects charges to various accounts.
Administration:
Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing forms, and provides referrals to appropriate staff members in the Undergraduate Engineering Office.
Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
Coordinates office repairs & maintenance.
Maintains inventory.
Training:
Assists with training of new staff members
Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.
Supervision:
Supervises or leads temporary, part-time or work study students.
Provides guidance to junior employees.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
High school diploma or the equivalent.
3 years accounting &/or bookkeeping or other relevant experience.
Minimum... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
