Executive Assistant to the Territorial Commander

at The Salvation Army USA Central Territory in Hoffman Estates, Illinois, United States

Job Description

Do you want to use your skills and talents to make a lasting difference in the world? The Salvation Army Central Territory Headquarters is seeking a motivated and experienced professional to join our team as the Executive Assistant to the Territorial Commander. The Salvation Army is one of the largest charities in the United States and is an international organization based on Biblical principles created to help people in need. We are mission-driven, diverse, collaborative, and focused on positive results for people. Join our team to help support our mission by Doing the Most Good!
Central Territory Headquarters LI

Job Objective:

This position ensures the efficient and effective operation of the office of the Territorial Commander through complex administrative, research and clerical support with minimal direction.

Essential Functions:
Coordinate and manage all administrative functions.
Assess all incoming mail, determine priorities, independently respond or draft Territorial Commander responses, and delegate when appropriate. Ensure timely response to all correspondence. Work with the Chief Secretary Executive Assistant to ensure coordinated response and clarity of assignments.
Review and update all correspondence templates.
Manage a wide range of complex and confidential materials, including personnel issues, appointment proposals and sensitive documents.
Coordinate and maintain Territorial Commander's schedule, including all aspects of calendar.
Manage and track all projects, including bring up and action follow up.
Create and maintain Territorial Commander's communication plan, including coordination with all section communication personnel (ie. VisCom, Development Communications, Central Connection)
Manage Territorial Commander's social media, podcasts, graphic design and recordings.
Provide draft content for communication elements, as requested.
Provide administrative support for meetings chaired by the Territorial Commander as needed. This includes tracking agendas and follow-up for cabinet and 1-1 meetings.
Coordinate and arrange Territorial Commander's travel, including hotels and flights.
Serve as critical link to all cabinet secretaries, command heads and department heads.
Be able to provide direction regarding protocol and policies, as needed on behalf of the Territorial Commander.
Coordinate use of Camp Wonderland Territorial Commander's cottage and use of cabinet van.
Provide administrative and project management support to the Diversity, Equity and Inclusion Secretary.
Education & Certification:
Minimum two years college

Experience:

Minimum of 8-10 years experience in executive administrative role, with demonstrated ability working with a travelling executive

OR: Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Knowledge, Skills and Abilities:
Exceptional clerical skills
Strong interpersonal skills, tact and diplomacy
Able to handle with trust all confidential matters
Knowledge of computer programs and applications, including Canva and PowerPoint and all correspondence programs.
Social media experience
Independence and flexibility
High level of initiative
Attention to detail, creative problem solving and conflict resolution skills
Executive level project management
Composition and editing skills essential
Salvation Army experience and knowledge of organization and denominational ministry or ability to quickly learn is essential.

Supervisory Responsibility:
None
Travel:

Provide support for conferences and meetings as required.

Physical Requirements:

The physical requirements described here are representative of those that must be met by
an employee to successfully perform the duties of this job. Reasonable accommodation
may be made to enable individuals to perform the duties of this job.
Physical requirements include good speaking and hearing, and manual dexterity for frequently entering data into a personal computer; will be required to visually review document scans of varying quality for prolonged periods of time.

Working Conditions:
Work is performed in a typical office environment. Full-time position may require some weekend and evening work.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans,... For full info follow application link.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.