at Northern Illinois University in DeKalb, Illinois, United States
Job Description
Position Information
Working Position Title
Office Manager (2857)
Classification
Office Manager
Position Number
00002857
Open Date
06/20/2024
Close Date
07/01/2024
Priority Review Date
Employee Class
Staff
Full-Time/Part Time
Full-Time
FTE
1.00
Position Status
Regular
FLSA
Non-Exempt
Job code
3266
Union Representation
Union
Union Code
AFC - AFSCME C, Local #1890
Unit/Department
College of Law
College/Unit
College of Law Dean
Division
Academic Division
Location
SP 270
Link to Department Website or Custom Search Page
https://www.niu.edu/law/index.shtml
Position Summary, Requirements, and Qualifications
Overview
Northern Illinois University (NIU) is a student-centered, nationally recognized public research university, with expertise that benefits our region and spans the globe in a wide variety of fields including the sciences, humanities, arts, business, engineering, education, health and law. Through our main campus in DeKalb, Illinois, and education centers for students and working professionals in Chicago, Naperville, Oregon and Rockford, NIU offers more than 100 areas of study while serving a diverse and international student body.
Situated within NIU, The College of Law has a rich history of distinction in legal education is rooted in access, diversity, and excellence in teaching. Student success is our top priority. Our charter is simple: We provide our students with a high-quality and affordable legal education. We want our students to realize the value of a legal education - how their training can help them professionally and how their preparation to practice law will allow them to positively impact the communities in which they live.
Position Summary
The Office Manager performs work in an independent manner dealing with highly confidential and sensitive materials for the Associate Dean for Academic Affairs. The primary function of the employee in this position is to provide assistance and support to the Associate Dean of the College of Law, to more than a dozen tenured/tenure-track faculty, and to an equal number of instructors, as well as to ensure the efficient operation of the faculty support office. The position supervises and relies on student workers.
Essential Duties and Responsibilities
General Support for Associate Dean for Academic Affairs and Faculty
Assists the Associate Dean with course scheduling, room assignments, and preparation and distribution of course block schedules.
Solicits book orders from professors and serves as liaison between agencies, bookstores and publishers (to procure textbooks, teaching manuals and other pertinent materials).
Establishes and initiates appointments, revises the principals' calendar, informs the principal of impending engagements.
Maintains class materials (copies and packets for individual professors and assists students in their procurement).
Maintains fiscal awareness and accountability of funds spent by the faculty cost center account by P-card.
Reviews and approves electronic travel voucher submissions and routes to the Business Manager. Receives class notes, syllabi, exams, hand-written publication manuscripts, legal briefs and professional correspondence for editing and production.
Distributes and collects monthly Faculty Benefit Reports for faculty members and Supportive Professional Staff and submits to College of Law payroll Assistant.
Assists Registrar in obtaining exam grades.
Assists Professors with merging of mid-terms and final exam scores.
Assists with coordinating exam administration with the Associate Deans .
Orders keys for adjuncts and new faculty.
Specific Support for Associate Dean for Academic Affairs
Establishes and initiates appointments, revises the principals' calendar, informs the principal of impending engagements.
Relieves the Associate Dean of numerous contacts by students, faculty, and external constituencies and independently determines a course of action.
Establishes and maintains confidential records and files and produces confidential correspondence.
Responds to inquiries on behalf of Associate Dean.
Serves as a liaison between the Associate Dean and external units on campus, students, faculty members, staff, and external constituencies.
Uses independent judgement, anticipating and responding to the detailed needs and monitors the email... For full info follow application link.
In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.
