Human Resources Manager - JR26632-3800

at University of Chicago in Chicago, Illinois, United States

Job Description

• Manages all operations of the CEI HR department and supervises staff.
• Leads the recruiting and hiring process including job description development, interview coordination, hiring, and on-boarding. Manages restructuring and reorganization planning and implementation.
• In coordination with BFI Leadership, sets policies and establishes and maintains goals, priorities, and programs for administrative services that are consistent with the departments mission, values and strategic plan.
• Ensures compliance with University Human Resources and Provost's Office policies and standards, as well as all relevant employment laws. Advises and counsels supervisors and managers on federal, state and local employment laws and regulations.
• Keeps abreast of changes affecting human resources and assumes an active leadership and advocacy role within the field.
• Represents CEI human resource needs to the Provost's Office, University HR, and other University administrative units.
• Provides guidance to recruit and retain a diverse staff, and foster a workplace that centers diversity, equity and inclusion practices.
• Develops human resources procedures and workflows, and oversees their implementation.
• In coordination with the Director of Finance and Operations, develops the HR budget.
• Represents CEI in all labor and employee relations matters, including grievances, complaints, and legal issues. Works with the appropriate University (Legal, Employee and Labor Relations) and external offices (union representatives) to coordinate effective handling of dispute resolutions.
• Assists managers and staff in understanding of employment law, University policies and procedures, and the collective bargaining agreement.
• Leads and supports supervisors through disciplinary procedures, including coaching and other corrective action activities, and assists managers and staff in resolving personnel issues while ensuring compliance with guidelines and laws.
• In partnership with relevant University units, manages appointment, reappointment and recruiting for Postdoctoral Scholars and Other Academic Appointees using the University's applicant tracking system.
• Supports searches for new appointees, development of offers of appointment, onboarding of new appointees, reappointment and promotion of other academic/postdoctoral scholars personnel, leaves, retirements, and other departures.
• Oversees staff recruitment process and provides guidance for clerical, exempt, non-exempt searches.
• Oversees CEI performance management process, including the review and improvement of performance management tools.
• Responsible for all staff classification and compensation activities including development, review, and maintenance of staff job descriptions and classification of positions.
• Reviews and evaluates internally consistent and externally competitive compensation programs; oversees salary adjustments, reclassifications, and promotions.
• Works collaboratively with the Director of Finance and Operations to provide CEI specific professional development and training programs that ensure organizational readiness.
• Coordinates and monitors professional development programs and works to ensure their success.
• Develops and implements short- and long-term human resources plans and operational policies for a unit.
• Has a deep understanding of unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.
• Develops and administers the HR budget for the department, monitors for variances, and manages employment expenses within established guidelines.
• Performs other related work as needed.

• Master's degree in human resource, business administration, organizational behavior or related field.
  

• A minimum of seven years of direct, relevant HR experience with proven track record of success.
• Background working with college-aged students and/or recent college graduates strongly preferred.
• Professional experience in diversity-related programs and/or initiatives.
• Prior small-group program management and/or event planning experience.

• Demonstrates proficiency with Microsoft Office (Word, Excel, PowerPoint, etc.), Outlook, Workday HRIS, Interfolio.
• Demonstrates experience working with human resources information systems (HRIS) and applicant tracking systems.
• Experience using meeting software and applications such as Google Meet, Teams, Zoom, etc.
• Working knowledge of relevant federal, state, and municipal employment laws and regulations (including those related to EEO/AA; FLSA; FMLA; ADA; and OSHA). Self-directed, results-oriented work ethic.

• Work both independently, in a self-directed manner, and as a team member.
• Work efficiently with minimal supervision.
• Excellent organizational skills and high attention to detail.
• Deep commitment to customer service, prioritize and balance different work streams, meet deadlines, and work successfully in a fast-paced environment.
• Demonstrated success in maintaining collaborative relationships with diverse constituencies.
• Excellent verbal and written communications skills.
• Strong interpersonal, quantitative, and networking skills.
• Develop and deliver presentations.
• Communicate to large groups as well as one-on-one with students, senior management, faculty, and alumni.
• Expertise in program development, or a related area.
• Demonstrated ability in program planning, implementation and assessment.
• Successful experience working both independently and in cross-functional teams.
• Strong coaching or counseling skills.
• Strong leadership qualities, delegating and executing, thereby leading by work and example.

• Resume/CV (required)
• Cover Letter (required)